Accounts Payable – Payments Specialist – Hybrid Working

Job Purpose
To ensure the timely and accurate forecasting and processing of supplier payments while proactively resolving P2P issues and maintaining strong relationships with internal and external stakeholders. This role plays a key part in achieving KPI targets, enhancing supplier satisfaction, and supporting an efficient end‑to‑end Procure‑to‑Pay (P2P) process.

Key Responsibilities
Payment Processing & Treasury Support

• Produce and review supplier payment runs, ensuring at least 95% are paid on time.
• Work closely with Treasury/Cash Management to investigate and resolve any returned or rejected payments.

Issue Management & Stakeholder Liaison

• Maintain an issue log for assigned entities and lead weekly cross‑functional meetings to drive timely resolution.
• Handle stakeholder and supplier escalations relating to invoices or payments, ensuring all queries are managed promptly and professionally.

Reconciliation & Reporting

• Complete key supplier statement reconciliations and take necessary corrective action.
• Produce weekly GRIR reports and ensure all outstanding items over 60 days are cleared within agreed timescales.

Master Data & Supplier Account Support

• Assist with the creation and amendment of supplier master data, keeping stakeholders informed of progress and expected resolution timelines.
• Support the business via Teams, email, and telephone to resolve P2P‑related questions, updates, and issues efficiently.

Cross‑Functional Collaboration

• Partner with the Procurement team to support a smooth and compliant end‑to‑end P2P process.
• Build and maintain strong working relationships with suppliers and internal teams across the organisation.

General

• Perform ad‑hoc tasks as required to support the Accounts Payable function and Finance team objectives.

Essential Requirements

• Experience producing and reviewing supplier payment runs.
• Strong attention to detail with excellent organisational and planning skills.
• Ability to manage multiple priorities in a high‑volume, fast‑paced environment.
• Proactive, solutions‑focused approach to problem solving.
• Strong interpersonal skills with the ability to build effective relationships at all levels.
• Team‑oriented mindset with a collaborative working style.
• Positive, flexible, and adaptable approach to work.

Desirable Requirements

• Good IT proficiency, including SAP and Microsoft Office applications.
• Accounting qualification (HNC, HND, AAT, degree, or equivalent).
• Working knowledge of general accounting procedures.

We operate a hybrid working model – Monday, Tuesday and Wednesday is office based