Title: Executive Assistant
Company: Ipsen Pharma (SAS)

About Ipsen
Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation. Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact.

About the Role
The Executive Assistant will provide administrative and secretarial support to Senior Vice President, Medical Affairs Rare Diseases.

Main Responsibilities

• Effectively manage administrative requirements and administration support
• Manage travel, calendar and visitor logistics (including itineraries).
• Review and gain approval for expenses.
• Set up New Suppliers and Requisitions on behalf of the team
• Arrange travel (including flights, hotels, etc) using current booking system according to policies.
• Support SVP Global Medical Affairs agendas, ensuring optimisation and prioritisation of time.
• Effective higher management of diaries and meeting schedules, co-ordination, leadership activities, correspondences, ensuring agendas and corresponding documentation availability and distribution.
• Co-ordination with administrative support staff across the team
• Support preparation of project documents and reports.
• Attend leadership meetings, as required, as part of the leadership team.
• Support logistics for meetings and events, including off-site days.

Qualifications

• Strong experience as an Executive Assistant supporting Executive Director levels.
• Strong experience in Project Management
• Planning, organising and prioritisation skills coupled with tact, diplomacy and discretion is needed.
• Strong experience in invoicing and MS Office, Concur toolkit
• English fluency is required.

Ipsen is committed to fostering a diverse and inclusive workplace where all employees feel valued and empowered. Nous nous engageons à créer un lieu de travail où chacun se sent écouté, valorisé et soutenu, où nous incarnons « The Real Us ».