About Ipsen
Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation.

Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society!

About the Role
The Team Assistant provides administrative assistance to the Rare Diseases Global Medical team and to the SVP Global Medical Affairs. Day-to-day work to be guided by the Rare Diseases Executive Assistant.

Key Responsibilities
Provide effective operational support to the Rare Diseases Global Medical team with a strong focus on:

• Operational processing of purchase requisitions and purchase orders.
• Organising paperwork and contract signatures.
• Set up of new suppliers working closely with Ipsen Procurement.
• Working closely with team members on goods receipting and tracking budget spend.
• Maintaining and updating accurate records to keep track of status and progress.

Provide effective administrative support to the Rare Diseases Global Medical team with a focus on:

• Coordination and set up of MEG and RD Leadership meetings, managing logistics and ensuring agendas and corresponding documentation are available and distributed.
• Attend key meetings and take minutes as needed.
• Management of diaries and scheduling of meetings.
• Coordinate with administrative support staff across the wider Ipsen team.
• Be the back-up for the Executive Assistant to cover for holidays or other absence.
• Manage travel, calendar and visitor logistics (including itineraries).
• Review and gain approval for expenses.

The individual will be expected to:

• Learn functional aspects of the business to help support organisation requirements.
• Provide highly proactive communication and organisation skills, engaging and supporting stakeholders to meet operational deadlines.
• Proactive engagement with staff & key stakeholders, across and outside of the business to help drive forward the Department in line with Ipsen’s strategy.
• Supporting timely delivery of project activities.
• Support preparation of business documentation.
• Support current processes and continuous improvement activities.

Qualifications

• GCSE/A Level (or equivalent) with degree or appropriate administrational qualification
• Strong experience in Administrative support for Director levels
• Extensive experience in managing complex agendas
• Extensive experience in managing complex travel arrangement
• Experience working with systems such as: Adobe Sign, Ariba, SAP, Concur
• Experience in communicating with stakeholders at all levels within a large organisation
• Fluency in English

Ipsen is committed to fostering a diverse and inclusive workplace where all employees feel valued and empowered. If you feel that this could be the right next step for you, we would be delighted to engage with your application. #LI-HYBRID