Job Title: Senior Trial Administrator
Contract Type: Permanent
Location: Southampton

Under current Home Office rules, this role is not eligible for Skilled Worker visa sponsorship.

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications.

Main duties of the job
This is an exciting opportunity to join our team at University Hospital Southampton, working in the Research Department as a Senior Trial Administrator.

As part of our team you will be helping to support researchers, nurses and clinicians in the running of a large number of research studies based at Southampton General Hospital.

About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 30% lower than London and 17 schools rated outstanding by Ofsted.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

Details
Date posted: 20 October 2026
Pay scheme: Agenda for change
Band: Band 4
Salary: £28,392 to £31,157 a year Per annum - Pro rata
Contract: Permanent
Working pattern: Full-time, Part-time
Reference number: 188-THQ131026
Closing date: 03 November 2026

Job responsibilities

• Providing support for trials and research studies.
• Providing administrative and data management support.
• Assisting and supporting research staff with accurate completion of trial paperwork including processing amendments and checking regulatory approvals.
• Supporting the team in preparing documentation for monitoring visits including electronic ordering of medical records, arranging suitable meeting rooms and act as a liaison when monitors are on-site.
• Managing the Investigator Site File (ISF) for allocated studies.
• Updating trial databases including EDGE with details of patients screened and recruited to trials/research and any other study information and documents that are required. Training will be provided where necessary.
• Supporting local investigators with study set up. To meet with the Principal Investigator (PI) and study team to undertake study feasibility.
• Assisting study team to plan study visit logistics and ensure that studies have all necessary resources.
• Working alongside research teams to develop working relationships with other multi-disciplinary teams and areas of the Trust involved in clinical research activity.

Experience / Skills

• Relevant experience in a NHS/health-related role.
• Administrative experience.
• Understanding of Microsoft (including Word and Excel).
• Ability to work under own initiative and independently without direct supervision.
• Attention to detail.
• Able to prioritise tasks and work to a deadline.
• Good organisational skills.
• Able to work autonomously or as part of a team.
• Clear verbal communication.
• Ability to attend training courses and meetings on and off site.
• Ability to work in a large busy open plan office.

Person Specification
Qualifications / training required
Essential

• Educated to 'A' level or equivalent.
• NVQ3/foundation degree in a Health-related subject, or able to demonstrate equivalent level of knowledge, skills and understanding in R&D relevant to the role.
• Evidence of continuing professional development.

Desirable

• IT related qualifications.

Previous or relevant experience necessary
Essential

• Significant relevant experience in a NHS/health-related role.
• Experience of dealing directly with patients or members of the public.
• Administrative experience.

Desirable

• Evidence of Good Clinical Practice training (ICH GCP).

Special requirements of the post
Essential

• Ability to attend training courses and meetings on and off site.
• Ability to work in a large busy open plan office.

Trust Values
Essential

• Patient First.
• Working Together.
• Always Improving.

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

Employer details
Employer name: University Hospital Southampton NHS Trust
Address: University Hospital Southampton, Tremona Road, Southampton, SO16 6YD, United Kingdom
Employer's website: https://www.uhs.nhs.uk/home.aspx

For questions about the job, contact:
Clinical Research Coordinator, Rebecca Schofield, rebecca.schofield@uhs.nhs.uk, 02381203678

Apply through our website.