Advertised role location: Omagh Hospital and Primary Care Complex
Official document: Applicant Info Pack - BSO Waiting List and Shortlisting - amende (pdf)
WESTERN HEALTH AND SOCIAL TRUST
APPLICANT INFORMATION PACK

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INFORMATION FOR APPLICANTS
Dear Applicant
Thank you for your interest in this post. Please read the following information before completing
your application form. The form is designed to ensure that you provide the necessary information
to determine how you meet the essential criteria. For your assistance, we have provided the
following useful tips on completing the application form. Remember it is important that you allow
sufficient time to submit your application form, ensuring that it is accurate and complete.
We require all sections of the application form to be completed in full. We will not accept CV’s,
letters, or any other supplementary material in place of, or in addition to completed application
forms. It is therefore important that you complete each section of our application form giving the
information requested.
Meeting the Criteria set out in the Personnel Specification
The Job Description describes the purpose, scope, main duties and responsibilities of the job. You
are advised to study the Job Description before completing your application form, then indicate on
your form how, in your opinion, your experience and/or qualifications are relevant to the post you
are applying for.
Please pay particular attention to the essential criteria detailed on the Personnel Specification and
make sure you address these requirements in full as shortlisting will be carried out on the basis of
the information contained on your application form. We cannot make any assumptions about such
information, and failure to address the requirements on the Personnel Specification will result in
you not being shortlisted.
You must provide specific and detailed information when answering the criteria questions on your
application form. Simply answering “yes” or “no” on your application form will not be sufficient and
failure to be specific will result in the rejection of your application form at a later stage in the process.
Identify relevant examples. This is very important as the examples you provide may be explored
further at interview and you may need to be prepared to talk about these in detail. It is your unique
role that the panel is interested in.
Clearly detail your personal involvement in any experience you quote; Write “I” statements e.g. I
managed the service, I managed a budget, I led on the initiative.
Do not use acronyms, complex technical details etc. Write for the reader who may not know what
the acronyms mean and include concise examples.

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Please note that a selection of vacancies advertised within the Western Health and Social Care
Trust, are restricted to employees of the HSC. If this is the case, the Personnel Specification and
application form will include a note to advise that applicants must demonstrate that they are an
employee of the HSC at the closing date to be eligible. Applicants working for the HSC through a
recruitment agency at the closing date will also be eligible.
Completing Your Current / Previous Employment Details
When completing the details on your employment history, you must give exact dates of when you
started and finished each period of employment. These should be stated in the following format
DD/MM/YYYY. Please also include details of your reasons for leaving each post and explain any
gaps in your employment history. Provide a list of key duties that you have been responsible for in
current post / previous posts, and for care posts please ensure that when entering details of the
post and description of duties that you specify the client group (e.g. Elderly, Learning Disabled,
Mental Health, Children etc). Finally, if you are employed on a “Bank” or “As and When Required”
capacity – please specify the days/hours per week/month that you work.
Questionnaires
The questionnaire section of the application form asks you to detail how you meet each of the
essential and desirable criteria. Please ensure that you provide full and accurate information to
answer each of the questions. Simply answering “yes” or “no” on your application form will not be
sufficient and failure to be specific will result in the rejection of your application form at a later stage in
the process.
Please ensure you provide full details of all qualifications / professional registration required for the
post on the application form. Your relevant qualifications must be detailed in full e.g. if English
Language is an essential subject required in the criteria you will NOT be shortlisted if you only
record English (except GCSE English), identifying double awards. It is also essential that you
accurately record all your typing qualifications including the relevant parts, for example Part I & II
for all stages. Please ensure you detail fully your qualifications giving the subject, awarding
body, level, grade and year obtained.
Please note that some posts may require a full current driving licence and access to a car as part
of the essential criteria. It is important that you refer to both parts of this criteria when highlighting
how you meet this requirement, i.e. you must state that you have a full current driving licence, and
that you have access to a car. Failure to demonstrate how you meet both parts of this criterion will
result in you not being shortlisted.
If you are successful at interview, you will be required to produce original documentation of these
qualifications / professional registration prior to commencing the post.

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References
You must provide the names and addresses of two referees. At least one of the named referees
must be your current or most recent employer. Please note that relatives must not be used. We
will always seek a reference from your last HSC / NHS employer (if applicable), even if this is not
one of your nominated referees. Please note we will not contact your referees until an offer of
employment has been made.
Your references should cover previous employment / training / education within the past 3 years
i.e. needs to be current.
One of your referees should have knowledge of your present work / or most recent employment
and be in a supervisory / managerial capacity. If you are a student you should provide the name of
your college tutor/lecturer or teacher / principal.
Please see below for guidance:
Candidate Employment
Position
Reference 1 Reference 2
Currently employed
From current employer From employer prior to current
Not currently employed
From most recent
employer
From previous employer
Never been employed
Character* reference / relevant Academic** reference / Other
Previously employed in the
HSC/NHS
From current employer From previous HSC/ NHS
employer
Self Employed
Character reference* From previous employer /
relevant Academic** reference /
Other
*Character Reference – e.g. Accountant, Banker, HM Revenue & Customs, Solicitor, Client references or voluntary organisation
**Academic Reference – e.g. school, college, university
This section must be completed in full, therefore be sure to include complete names, job titles, and
addresses, including work email addresses (where applicable) and contact telephone details for
both of your referees.
Disability Requirements
We ask in the questionnaire section if you require reasonable adjustments, due to disability, to
enable you to attend the interview or undertake the duties of the post. Details of disability are only
used for this purpose and do not form any part of the selection process. If you require reasonable
adjustments to be made throughout the recruitment process please contact the Recruitment &
Selection Shared Services Team on 02895 362998 to discuss.

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Criminal Convictions / Offences
The Trust is committed to the equality of opportunity for all applicants, including those with criminal
convictions. We undertake to ensure an open, measured and recorded discussion on the subject
of any offences or other matters that might be considered relevant for the position concerned, e.g.
the individual is applying for a driving job but has a conviction history of driving offences. This will
be conducted following the selection process if this applies to the successful candidate. Whilst the
disclosure of information does not automatically prevent an individual from obtaining employment, it
is essential that all convictions (other than protected convictions) are disclosed to allow the Trust to
adequately consider their relevance to the post in question. The Trust considers failure by an
applicant to declare complete and accurate information about convictions to be a serious breach of
trust. Information on AccessNI Privacy Notice is available at https://www.justice-
ni.gov.uk/publications/ani-privacy. The Western Health & Social Care Trust policy on the Secure
Handling, Use, Storage and Retention of Disclosure information is available on request.
Trust positions fall under the Rehabilitation of Offenders Exceptions (NI) Order 1979 as amended.
This requires you to tell us about any criminal convictions or offences that you may have. Within
the Health Service, criminal convictions are never regarded as spent and therefore you must tell us
about all previous or pending convictions or offences (including motoring convictions), even if they
happened a long time ago (other than protected convictions).
Access NI Disclosure – the Trust operates in line with the Access NI Code of Practice. Further
details can be obtained from www.accessni.gov.uk.
It should be noted that some posts fall within the definition of ‘Regulated Activity’. Further
information on Regulated Activity can be obtained on request. Any post falling within the definition
of Regulated Activity will be subject to an Access NI Enhanced Disclosure check with Barred list
check.
Completing the Personal Declaration
It is important to remember that when signing the personal declaration section of the manual
application form or submitting your form via http://hscrecruit.com you are stating that the
information you have provided is true, accurate and complete. You are also advised that giving
wrong information or leaving information out could lead to the withdrawal of any offer of
employment, or dismissal if you take up a post.
Data Protection
The information you provide as part of the recruitment process will be processed in accordance
with the Data Protection Act 1998.
Completing the Equal Opportunity Monitoring Form

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Please note that the information within the Equal Opportunities Monitoring section is regarded as
part of your application and you are strongly encouraged to complete this section. This information
is treated in the strictest confidence and is for monitoring /statistical purposes only. The selection
panel will not have access to this information at any stage of the recruitment process.
Visa Requirements
Successful applicants will be required to demonstrate their eligibility to work in the UK.
The UK Border Agency has suspended sponsorship indefinitely for Tier 3 low skilled workers. The
third tier of the UK based Visa system applies to individuals who wish to come the United Kingdom
to perform low skilled work. This means that the Trust is unable to offer employment to applicants
who require Tier 3 sponsorship. Therefore, if it is identified that you require the above sponsorship,
we will be unable to proceed with your application or any offer of employment.
Submitting your completed form to the Recruitment & Selection Team
Applicants are encouraged to submit their applications online via www.hscrecruit.com and it must
be completed in full by the closing date and time. Applicants choosing to submit a manual
application form may do so and must ensure it is received by the Recruitment & Selection Team by
the closing date and time. Late applications will not be accepted. Manual application forms will
also not be accepted if they are incomplete or have been reformatted.
The standard Application Form is the only acceptable method of application. Information in
support of your application will not be accepted after the closing date and time for receipt of
applications.
Manual application forms should be posted to:
BSO Recruitment & Selection Shared Service Centre
Rosewood Villa
Longstone Hospital
73 Loughgall Road
Armagh
BT61 7PR.
IF YOU ARE SUBMITTING A MANUAL APPLICATION, PLEASE ENSURE THAT YOUR
APPLICATION FORM IS RETURNED TO THE CORRECT ADDRESS AS DETAILED
ABOVE. APPLICATIONS TO THE WRONG ADDRESS WILL NOT BE REDIRECTED
OR RETURNED.
For hard copy applications using Royal Mail please note that 1
st
class mail does not guarantee next
day delivery. It is the responsibility of the applicant to ensure that sufficient postage has been paid
to submit the form to the correct address (as above) by the stated closing date and time. Existing
Health & Social Care staff should not rely on the internal postal system.

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THE SELECTION PROCESS – WHAT TO EXPECT
Shortlisting
Once the vacancy closes, the shortlisting panel will consider each application and will make a
decision on whether or not the applicant meets the criteria outlined in the Personnel Specification.
Applicants relying on qualifications regarded as equivalent are responsible for providing
evidence as to how their qualifications meet the required standard. If equivalence is not
immediately clear to the shortlisting panel, no enquiries will be made by the Western Trust
and the candidate’s application may not proceed as a result.
Please note that the Western Trust reserves the right to use both the essential and the desirable
criteria at shortlisting. You should therefore make it clear on your application form whether or not
you meet the desirable criteria, as per the Personnel Specification. Failure to do so may result in
you not being shortlisted.
The Assessment Process
The assessment process for this recruitment exercise will be detailed on the Personnel
Specification. If you require any reasonable adjustments to allow you to participate you should
ensure this is clearly detailed in your application form.
Outcomes – once all applicants have completed the selection process, they will be contacted with
the results.
In accordance with best practice, all appointments within the Western Health & Social Care Trust
are made under the ‘Merit Principle’ where the best person for any given post is selected in fair and
open competition.
Competency Based Interviews
If you are applying for a vacancy at Band 7 level or above, you may be required to demonstrate at
interview that you have the required qualities to be effective in this demanding leadership role. The
required competencies will be outlined within the Personnel Specification, and it is recommended
that you refer to the NHS Healthcare Leadership Model in preparation for your interview. This
can be found at http://www.leadershipacademy.nhs.uk/resources/healthcare-leadership-model/.

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WAITING LIST
Following completion of the selection process, the Recruitment & Selection Department will write
out to all candidates advising if their name is to be placed onto a waiting list, and issue candidates
with a preference form to complete. If you are successful in being placed onto the waiting list, it is
the information provided by you in this form which will inform us as to where you are willing to
accept a post, and what hours you are willing to work. You will only be offered jobs matching
your stated preferences so this information is particularly important in the overall process. The
importance of you carefully and accurately completing this form cannot be over stated.
Where it is established that you are already working temporary within the Trust in the same band
within the same professional group; you will not be offered a further temporary position except
where:-
 The termination advice for your current post has been completed;
Or
 The post available to you is for one year or more and there is less than one year
remaining in your current post. This may require some checking on our part to ensure
that all details are known before an offer can be made.
In order to manage this process as efficiently as possible, if you have been identified as being
employed as a temporary employee for the same professional group as the waiting list and at the
same band, your name will be suspended from the list until you advise the Recruitment & Selection
Department that you have a definite date for when your temporary position will come to an end.
Please note, the termination advice must also have been completed by your manager. At
this point your name will become ‘live’ on the waiting list, in your original ranked order, and you will
be contacted again when further temporary vacancies become available.
If it is established that you have been successful at interview and had your name placed on two or
more waiting lists, and you accept an offer for temporary employment, this may affect further offers
being made from other lists. In these circumstances the Recruitment & Selection Department will
be able to advise you how you are affected by this.
In the event that your name is on more than one waiting list for positions at different bands and / or
different roles to the post you are currently employed within, vacancies will be offered in rank order
and in accordance with your preferences. There will be no restriction to offering you a different
post in a different professional group at the same or different band. For example a temporary
nursing assistant band 3 being offered a temporary band 5 nursing vacancy or a temporary clerical
officer band 2 being offered a temporary personal secretary band 3.
In the event that as a temporary member of staff you have applied for a ‘specific’ temporary post
and this is done through open competition and not taken from a waiting list, there will be no
restriction to the post being offered to you if you are the successful candidate.

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OTHER IMPORTANT POINTS WHICH YOU MUST ALSO BE AWARE OF
Due to the urgency of filling some vacancies you may be required to give an immediate
response. If the Recruitment & Selection Team is unable to make contact with you, they will leave
a message on your voicemail (if one is available) or send you an email (if you have provided us
with a current email address) asking you to contact our office. If you do not contact the
Recruitment & Selection Team by 12.00 noon the following day we will move to the next person on
the waiting list. This is necessary due to the speed with which we are required to fill posts and to
avoid disruption to service delivery. In these circumstances you will retain your ranked order and
will be contacted again when the next vacancy arises.
In the event that the Recruitment & Selection Team are unable to contact you by the telephone;
voicemail is not available and you have not provided an email address, the Team will proceed to
the next person on the waiting list. As above you will retain your ranked order and will be contacted
again when the next vacancy arises.
In most circumstances if you refuse to accept a post which you have indicated on your preference
sheet that you are interested in, your name will be moved to the bottom of the waiting list, unless
there is a valid reason for your non-acceptance.
If you refuse to accept two posts which you have indicated on your preference sheet that you are
interested in, then your name will normally be removed from the waiting list.
If you have been offered and accepted a post your name will be removed from the waiting list.
However if you have accepted a temporary offer of employment and you have applied for a
permanent and temporary waiting list, you will remain on the waiting list for any permanent posts
that arise in the future.
In the event that you accept a short-term temporary offer of employment which subsequently
comes to an end whilst the waiting list you were appointed from remains in operation, you may
contact the Recruitment & Selection Department prior to the end of your contract to advise that you
are available for work. In these circumstances your name will be added to the waiting list for any
future offers.
If you are a student awaiting qualification/ registration, it is your responsibility to inform the
Recruitment & Selection Team once you are fully qualified/ registered. You will not be made
any offers of employment until this information is received unless the waiting list you
applied to states otherwise.
It is your responsibility to ensure that your contact details and preferences for work are maintained
and up to date. Candidates are advised that they will only be permitted to make changes to their
preference sheets on two occasions during the life span of the waiting list which will normally run
for 12 months.
If you wish to amend your preferences you can do this by emailing your updated information to
erecruitsupport.ssc@hscni.net or by posting the details to the BSO Recruitment & Selection

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Shared Service, Rosewood Villa, Longstone Hospital, 73 Loughgall Road, Armagh, BT61 7PR.
Please state the title of the post and reference number as detailed on the attached documentation
are included on all correspondence.
It is your responsibility to inform the Recruitment & Selection Department of your holiday
arrangements as this may affect possible offers of employment.
Please note that whilst the Trust will make every effort to allocate you a post as close as possible
to your preference, this may not always be possible due to the availability of posts.
Finally, if you have applied for a post that was trawled internally which required you to be a Trust
employee and you subsequently leave the Trust’s employment, your name will be removed from
the waiting list.
Once on the waiting list, you will be ranked in order of merit and taking account of the preferences
you have stated, jobs will then be offered in that order.
All posts will be offered conditionally on meeting a number of pre-employment checks which
typically include;
 Verification of ID, required Qualifications, Professional Registration, eligibility to work in the UK
and information stated in the application form.
 Satisfactory Enhanced Disclosure Check through Access NI (if applicable).
 Satisfactory Occupational Health check (if applicable).
 Satisfactory References.

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THE BENEFITS OF WORKING FOR THE HSC
There are many key benefits of working for the HSC. It offers a competitive remuneration package
and terms and conditions of employment - full details of these are available on
http://www.dhsspsni.gov.uk/scuagenda-2
Annual Leave and General Public holidays
The Trust offers excellent provision for Annual Leave and General Public Holidays as follows:
On appointment 27 days plus 10 public holidays
After 5 years service 29 days plus 10 public holidays
After 10 years service 33 days plus 10 public holidays
HSC Pension Scheme / HPSS Superannuation Scheme
Trust staff are automatically enrolled in the Health & Social Care Pension Scheme upon taking up
employment within the HSCNI. Further information may be obtained from the HSC Pension Service
Website at www.hscpensions.hscni.net. Applicants who are already members of the HPSS
Superannuation Scheme may continue with their current arrangements.
Human Resource Policies
The Trust offers a wide range of Human Resource Policies to underpin the value that is placed on our
staff such as a range of Work Life Balance/Flexible Working Policies; Child Care Voucher Scheme etc.
Further information is available on Trust website.
Committed to Equality of Opportunity
The Trust recognises and values the diversity of its workforce and the population it serves and is
committed to a working environment free from intimidation of any kind. Through a systematic and
objective recruitment & selection process the Trust is committed to ensuring that appointment decisions
are taken solely on the basis of merit.

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OUR VALUES
EXCELLENCE – we are committed to high quality, safety and accountability in our services to
individuals, families and communities.
COMMITMENT – we strive for working environments which promote growth and development,
teamwork, pride, creativity, loyalty and trust.
INTEGRITY – we believe integrity is the foundation for individual and corporate actions. We adhere
to the values of honesty, openness and respect for all.
EQUALITY – we promote equality and fairness for all.
PARTNERSHIPS – we are committed to working in collaboration with services users, communities,
policy makers, commissioners, trades unions and other service providers and to making co-
production and co-design the basis for our service planning and delivery.
EFFICIENCY – we will ensure our resources are used as efficiently and effectively as possible.
The Trust is an Equal Opportunity Employer

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APPLICATION FORM CHECKLIST
Please use the checklist below to help ensure that you have completed your form in full and
are now ready to submit your application.
HAVE YOU…….
 Read the ‘Information for Applicants’ section of this information pack?
 Clearly demonstrated how you meet each of the criteria requirements?
 Provided full details of two relevant referees?
 Listed current / previous employment details since leaving Education, including details of
posts held, exact dates (DD/MM/YYYY), and a brief summary of main duties undertaken?
 Explained any gaps in employment and listed reasons for leaving previous employment?
 Completed the disability related questions indicating if you require reasonable
adjustments?
 Read and signed / agreed to the personal declaration. REMEMBER: Failure to provide
complete and accurate information may lead to a withdrawal of employment / offer of
employment if this is subsequently discovered?
 Completed your Equal Opportunity Monitoring form in full?
If you have ticked all of the above you are now ready to submit your application form.
Please remember to take a note of the closing date and time, as well as the reference
number of the post you are applying for.

Official document: Band 5 - Operations Quality Assurance Manager - 25 August 2026 (docx)
Band 5 - Operations Quality Assurance Manager
Band 5 - Operations Quality Assurance Manager


PERSONNEL SPECIFICATION

JOB TITLE AND BAND: Operations Quality Assurance Manager

DEPARTMENT / DIRECTORATE: HSDU, Professional Nursing, Midwifery and AHP Directorate

LOCATION Omagh Hospital and Primary Care Complex

DATE: 25/08/2026


Notes to applicants:
You must clearly demonstrate on your application form under each question, how you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria.
Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. Please note the Trust reserves the right to use any desirable criteria outlined in Section 3 at shortlisting. You must clearly demonstrate on your application form how you meet the desirable criteria.
Proof of qualifications and/or professional registration will be required if an offer of employment is made – if you are unable to provide this, the offer may be withdrawn.


ESSENTIAL CRITERIA



SECTION 1: The following are ESSENTIAL criteria which will be measured at shortlisting stage and may be further explored at the interview / selection stage. You should therefore make it clear on your application form how meet the following criteria. Failure to do so may result in you not being shortlisted.

Factor
Criteria

Method of Assessment


Experience /
Qualifications
A university degree in management / business or clinical professional qualification and 1 years’ experience in a hospital / manufacturing environment of which must include supervision of staff

or

Have a minimum of 5 years’ experience in a hospital / manufacturing environment, 2 years of which must include supervision of staff.

**IN ADDITION TO ONE OF THE ABOVE**

Applicants must hold an accredited qualification inclusive of Decontamination

Note: If the candidate does not have a decontamination qualification they must be willing to undertake it within 2 years of employment

Shortlisting from Application Form


Other

Hold a current full driving license which is valid for use in the UK and have access to a car on appointment

Ability to work across the Trust and unsocial hours as required.


Application Form

SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage:


Skills / Abilities

Information analysis and analytical skills

Demonstration of staff management skills

Demonstration of involvement in service review/change


Interview


Knowledge

Up to date knowledge of decontamination standards/guidelines

Knowledge of monitoring and auditing quality standards

Understanding assessment of work performance and yearly appraisal


Interview


DESIRABLE CRITERIA


SECTION 3: the following will ONLY be used where it is necessary to introduce additional job related criteria, and is dependent upon the number of applications received. You should therefore make it clear on your application form how you meet these criteria. Failure to do so may result in you not being shortlisted.

Factor
Criteria
Method of Assessment


Additional Experience


Evidence of continuous professional development

Knowledge / experience of
using databases and spreadsheets

knowledge of decontamination practice within the WHSCT


Shortlisting


Qualifications








THE TRUST IS AN EQUAL OPPORTUNITIES EMPLOYER

WESTERN HEALTH AND SOCIAL CARE TRUST

JOB DESCRIPTION

Job Title HSDU Operations Manager WHSCT

Grade of Post Band 5

Location HSDU OHPCC

Responsible to Trust Deputy Decontamination Manager

Reports to Decontamination Services Manager – Southern Sector

Job Summary

As a member of the Decontamination Team the post holder will take responsibility for the operational work of decontamination services within the hospital setting inclusive of HSDU, Endoscopy and the community Northern sector. He/she will be required to provide advice/technical assistance on all aspects of the decontamination process carried out within the HSDU, Endoscopy and Community setting. He/she will deputise for the HSDU Deputy Manager when is necessary. He/she will ensure that all decontamination processes within HSDU, Endoscopy and community setting are in line with requirements laid down by the Medicines and Health Care Regulatory Agency and ISO 13485:2016

Main Responsibilities

Oversee all aspects of the decontamination process including the collection, washing, disinfection, drying, packing and sterilizing of all instruments and endoscopes.

Make and implement department section decisions on a day-to-day basis to ensure efficient running of the Department as and when necessary.

Participate in developing, implementing and monitoring systems to ensure that quality is maintained throughout the decontamination process.

Participate in the management of all resources, including human resources within the HSDU.

Maintain a staff rota for all work staff ensuring that all hours are adequately covered, including bank holidays, weekends, etc.

Participate in the formulation of budget estimates and help control budget expenditure and manpower levels in the operation of Decontamination Services.

When required provide detailed activity reports for each department on a monthly/annual basis highlighting areas of increased productivity.

Participate in matters relating to the purchase/suitability of instruments, equipment and supplies necessary for the delivery of the service.

Take an active role in maintaining the ISO Quality Accreditation award (ISO 13485:2016) and the registration with the Medicines and Healthcare products Regulatory Agency (MHRA).

Manage staff to ensure that good work practices and standards are maintained at all times, overcoming any barriers and creating opportunities for staff to communicate effectively at all levels and encouraging exchange of views.

Ensure that all department staff are aware of the issues of Clinical Governance and the quality standards demanded by Clinical Governance.

Assist in the risk management system, updating any new identified risks and determining action to reduce risk alongside the management structure of the department.

Ensure that handling techniques are correct and procedures are adopted to ensure that adequate care is being taken of expensive delicate instruments.

Ensure that random quality sampling work has been completed, and documented records for statistical analysis are completed.

Maintain audit schedule and undertake audits as per documented Audit schedule, evaluate audits undertaken of the various work areas to ensure compliance to the standards and determine any necessary individual or team training requirements.

Participate in the selection and interviewing of staff in accordance with procedures laid down and approved by the HSC.

Ensure that any complaint, non conformance received into or in the department is reported, recorded and documented in accordance with the requirements of the quality management system and organizational requirements, ensuring that a satisfactory response is made in a timely fashion.

Monitor equipment performance and standards; assist in maintaining records of all maintenance of equipment ensuring this information is easily retrievable on request. Report any faults and breakdowns of equipment used to the relevant personnel.

Participate in the maintenance of the computerised tracking programme, including the administration module, ensuring that all items used in the delivery of the service can be identified and traced to patient level.

Ensure that staff understand the requirements of the IT System to enable the tracking of equipment.

Ensure that new staff are allocated a mentor and provide support to the mentors by undertaking certain aspects of the training i.e. support the E.learning package and competency assessed induction programme.

Co-ordinate and implement alongside the deputy manager systems of continual staff training within the department and assist in maintaining training records of each staff member.

Review at least annually, the performance of immediately
subordinate staff, provide guidance on personal development requirements
and initiate where appropriate further training.

Ensure that effective Health and Safety arrangements operate within the department and that all staff reporting to them understands and carries out their health and safety responsibilities.

Ensure that hygiene standards and techniques for working within a controlled environment are maintained at an appropriate level.

Ensure that the system of environmental quality control monitoring is carried out at the specified dates/times and that all results are fully reported on and any necessary corrective action is taken and approved by the HSDU Deputy Manager kept fully informed.

Recommend change where appropriate in consultation with the deputy manager, with regard to the level of service being provided.

Maintain good relationships and morale amongst staff reporting to him/her, communicating effectively with the team in a timely manner, ensuring robust systems exist and staff feel informed.

Participate in all aspects of documentation filing ensuring all records are updated and maintained.

Organise and participate in management review group meetings on all matters relating to the quality and provision of service.

General Duties

Participate in the computerised system of information established within the department.

Be actively committed to continual professional development and provide evidence of this commitment by the provision of a personal development/training portfolio.

Take responsibility for the maintenance of agreed quality standards in line with the IPC policies.

Observe Fire Safety Regulations and the provisions contained within the Health and Safety at Work Act.

Ensure that adequate supplies of sterile items are always available to meet the needs of all Sterile Services users.

Delegate appropriate responsibility and authority to levels of staff within their control, whilst retaining appropriate responsibility and accountability for tasks delegated.

This job description is subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the post holder works.  Other duties of a similar nature and appropriate to the grade may be assigned from time to time by the Director.

All staff are expected to display the HSC Values at all times
All staff are expected to display the HSC Values at all times