Advertised role location: ROYAL VICTORIA HOSPITAL
Official document: Job Description / Personnel Specification (docx)
JOB DESCRIPTION
Job Title: Medical Directors Office Co Director: Workforce, Education, Research and Development

Directorate: Medical Directorate

Band: 8D

Reports to: Medical Director

Responsible to: Medical Director


Job Summary

The Co-Director will support the Medical Director and the Trust’s Executive Team to deliver the Medical Directorate’s strategic priorities in relation to workforce, education and research and development including the significant medical workforce strategy. As a leader of the Medical Directors Office (MDO), the post holder will be accountable for the achievement and delivery of key strategic and operational objects in support of the Trust’s priorities.

The Co-Director will:

Lead the strategic planning, co-ordination and integration of services across the MDO with focus on medical and dental professional issues and research and development throughout service directorates and the wider health and care system.
Provide leadership and have responsibility for staff teams and budgetary management for services managed within MDO
Lead the MDO services for which they are responsible, providing advice and guidance to the Senior Medical Leadership team, the Medical Director and Trust Executive Team.
Be responsible for providing a professional, quality and customer focused service that supports all BHSCT colleagues alongside external stakeholders.
Lead the Trust’s medical workforce, education and research and development teams and take responsibility for assurance, the development and maintenance of the services risk register and all aspects of external quality standards and submissions.
Provide effective leadership for medical workforce, education and research and development, demonstrating an expert understanding and knowledge of all aspects of the role, offering vision and direction to provide an excellent, high quality service.
Provide leadership and senior management oversight of the Trust’s Clinical Trials Activity, ensuring effective planning, governance and budgetary management.
Provide leadership along with the Deputy Medical Director for Workforce and Education, Director of Medical Education and Undergraduate Sub-Deans in liaison with NIMDTA and QUB to support the delivery of teaching and training at the Trust.
Develop and enhance the Trust’s approach to improving medical and dental workforce capacity, to include strategic management of workforce planning activities, working with key stakeholders to ensure the efficient and effective delivery of medical services through effective job planning, succession planning
Work in partnership with the Co-Director for Human Resources on the delivery of a comprehensive, agile and fit for purpose Medical HR service and will interface with GMC, NCAS and the BMA at local, regional and national level as required in respect of medical workforce issues.
Working in partnership with the Human Resource Directorate, support the implementation and embedding of a ‘open and just culture’ in all aspect of the medical and dental workforce.
Work in partnership with the Trust whistleblowing lead to ensure an effective management of concerns relating to the remit of the post.
Work across all clinical service areas in the Trust, providing expert advice on a range of service and specialist issues and carrying a range of responsibilities for and in conjunction with Director and Co-director colleagues and working in partnership with senior medical and dental and managerial leaders, including trouble-shooting and problem solving when service issues arise.
Work with senior colleagues to deliver a proactive and innovative approach to the delivery of key objectives and deliver services against transparent KPIs to track performance across all areas of responsibility
Provide leadership on additional Trust wide key projects relevant to the all areas of responsibility.
Be accountable for the achievement of key strategic and operational objectives in support of the Trust’s priorities.
Bring about candour and openness on difficult issues, in the pursuit of a collective understanding and action.

Key result areas

For each of the following the post holder will:

Setting Direction, Policy and Service Development
To support the Medical Director in developing and maintaining a model of service which is tailored to the needs of medical and dental workforce and general managers and is in compliance with relevant Departmental and other guidelines.
To lead on the development and implementation of a medical workforce strategy within the Trust which ensures patient and client safety through the workforce.
To lead, oversee and co-ordinate the efficient and effective implementation of clinical trials within the Trust.
To lead, oversee and co-ordinate the efficient and effective implementation of medical education and training within the Trust
To lead on the development and implementation of systems and processes to ensure effective assurance and governance of all areas of work within the areas of responsibility.
To develop and establish systems to support regular reporting to Trust Board and external bodies such DoH ensuring reports are developed in an appropriate format for a variety of stakeholders.
To represent the Trust and relevant services in regional and national policy forming groups involving service review, innovation and design.
To be responsible for proposing, drafting and amending, where appropriate, interpretation and implementation of policies, guidelines and Service Level Agreements (SLAs) that may impact upon the services within their control.
To develop and maintain effective working relationships with other senior colleagues to ensure achievement of Directorate and Trust objectives.
To work collaboratively with Universities, professional bodies and NIMDTA on a range of strategic initiatives.

Service Delivery
To provide clear and strategic leadership to the Medical Director and Senior Medical Leaders in relation to all areas within their span of control.
Lead and provide managerial oversight of
BHSCT R&D Office –The team are responsible for R&D approvals, and oversight of BHSCT sponsored studies.
NI Clinical Trials Unit –NICTU staff are all BHSCT staff.  Provide clinical trial protocol development, site selection, data management and monitoring of multicentre studies across UK. NICTU website
NI Clinical Research Network –-Regional network supporting delivery of all disease areas outside of cancer.  BHSCT host the coordinating centre and BHSCT based Clinical Research Teams. NICRN website
NI Cancer Trials Network & Belfast ECMC –Regional network supporting delivery of cancer trials.  BHSCT host the coordinating centre and BHSCT based Clinical Research Teams including Early Phase Team. Northern Ireland Cancer Trials Network – Co-ordinating and promoting cancer clinical trial activity throughout Northern Ireland (hscni.net)
HSC Innovations –BHSCT employed team supporting contracting and IP protection. HSC Innovation

To support the Trust in the development and maintenance of a positive industrial relations underpinned by the establishment and maintenance of effective consultation, negotiation and partnership arrangements with Trade Unions and Professional Staff Associations.
To lead on the embedding of an open just and learning culture underpinned by the implementation of relevant policies and procedures.
To lead on the development, implementation and maintenance of a range of policies which provide for effective strategic direction and service delivery of the Medical Directors office ensuring an agenda of continuous improvement.
To lead on, and working in partnership with HR ensure the effective management of all concerns managed under the MHPS Framework including providing expert advice and guidance and management of all aspects of employment legislation including the management of all Industrial/Fair Employment Tribunal/High Court applications and to act as a witness for the Trust where appropriate, liaising/consulting with legal advisers and statutory agencies as necessary.
To develop, maintain and monitor a Risk Management System for the Medical Directorate and the associated development and review of the Risk Register.
To represent the Medical Directorate on a range of regional and corporate groupings in respect of own area of responsibility, and other areas as required by Director.
To lead and ensure a high quality of training and support for junior doctors, with a focus on improving the working the training experience and working lives of junior doctors within Belfast Trust, support patient care.
To lead on the development, implementation and review of the medical and dental workforce strategy working with key stakeholders to ensure safe staffing with the development of innovative solutions and effective workforce planning.
To manage the staff and budget within MDO for workforce, education, research and development.

Quality, Safety and Governance
To direct investigations and responses to complaints, incidents and claims within their service area in line with Trust policy and procedure.
To lead/chair RCA/SAI/disciplinary investigations in respect of other Trust services, as required.
To ensure compliance with all professional regulatory and requisite standards and the discharge of statutory functions.
To be accountable for performance and patients and client safety within own area of responsibility.
To lead all quality initiatives, such as Safety Quality Belfast across the Directorate.
To provide assurance that research is conducted in line with regulatory standards and Trust policy.
To work closely with research bodies to ensure that opportunities to integrate transitional research into service delivery to improve patient outcomes is maximised within the financial framework and budgetary limits.
To agree with the Medical Director a number of Key Performance Indicators/benchmarks and provide regular information on performance of same.
To ensure all policies that relate to own area of responsibility meet the necessary legislative requirements.
To deliver effective governance in accordance with public sector values and the codes of conduct and accountability ensuring that all statutory functions are carried out.

Strategic Planning, Development and Innovation
To lead on the development and implementation of delivery plans in line with regional strategies, Ministerial and HSC Board priorities.
To ensure that the Service Strategies encompass research, development and innovation to identify, develop and promote best practice.
To work closely with commissioners and relevant stakeholders to secure their commitment to and involvement in the implementation of planning initiatives and targets.
To facilitate the co-ordination and integration of services provided by the Trust to ensure a holistic approach to health and social care.
To draw from experience and expertise in other organisations and countries, through effective benchmarking, to develop and improve services for patients and clients.
To lead and oversee all aspects of clinical trials and the research agenda ensuring Belfast Trust is at the forefront of clinical research.
To contribute to a range of workforce modernisation initiatives that secure a highly relevant, flexible and productive workforce, realising the benefits of strategic reform and modernisation.
To promote and champion Health and Well-being initiatives that support the workforce in being more motivated and productive.
To work with Managers and Trade Unions on all industrial relations matters to ensure service improvement is achieved through partnership and collaborative working.

Communication, Information Management and Collaborative Working
To lead on the co-ordination of information and documentation from their areas and provide reports for Trust Board, Accountability Reviews, the Director and other Directors, as required, identifying progress against plans and achievement against the Management Plan, in line with Priorities for Action and the Trust Performance Management Framework.
To engage and communicate with media, elected representatives and the public, as required, promoting and representing the service.
To provide, analyse and present highly complex, sensitive and contentious information on service issues to a wide range of internal and external stakeholders in formal settings.
To be accountable for the management of all data sources, records and information systems within area of responsibility in line with statutory requirements acting as the Information Asset Owner (IAO).
To be responsible for general and specialist information/data systems, ensuring they support and accurately reflect the clinical activity in their area of responsibility.
To provide all appropriate returns and reports as required by statutory bodies such as DHSSPS, HSCB, RQIA, NIMDTA etc.
To undertake detailed benchmarking analysis/comparative work within the HPSS, the NHS and externally to assess the positioning and efficiency of the services within area of responsibility.
To work in collaboration with other statutory and voluntary agencies in order to ensure optimum overall co-ordination of service delivery.
To develop appropriate communication channels with service users to maximise their involvement and contributions to service planning, design and evaluation.
To develop and maintain good working relationships with external stakeholders including QUB, DHSSPS, HSCB, RQIA and NIMDTA etc.
To work closely with GPs, the Local Commissioning Group and other independent contractors in the integrated delivery of services.

Performance Management
To ensure that robust performance management arrangements are developed and implemented within their area of responsibility to deliver government targets as well as transformational development of the organisation.
To work with staff to secure a focus on the delivery of annual key performance indicators and targets, through effective performance monitoring and management.
To advise and report to the Director and other Directors on all aspects of performance reports against targets, identifying any risks to the plans and taking corrective action, where necessary.
To build effective working relationships with the HSCB on all service commissioning, service delivery and performance management issues.

Financial and Resource Management
To be accountable for the delivery of commissioned activity and planned income, maintaining control of expenditure, improving value for money and ensuring continued service development for the area of responsibility.
To manage the Co Directorate budgets for MDO and ensure the delivery of agreed financial, service activity and targets.
To lead the development of capital investment strategies within the service, ensuring these reflect and contribute to meeting targets set by the HSSA and the Trust’s Corporate Plan.

People Management

To provide clear and strategic leadership to staff within the MDO, to ensure the Trust has a highly skilled, flexible and motivated workforce to provide high quality primary, secondary and tertiary care.
To lead the development and implementation of performance development for staff and workforce modernisation initiatives for the Trust, demonstrating progress on the redesign of existing roles.
To lead and support a culture of effective team working, continuous improvement and innovation.
To ensure full engagement of all professional staff working in multi-disciplinary teams.

Corporate Management

To contribute to the Trust’s corporate planning, policy and decision making processes as a member of the senior management team and ensure the Trust’s objectives and decisions are effectively communicated both internally and externally.
To develop and maintain effective working relationships with other Co Director colleagues, Directors, Senior Clinicians, Service Managers etc. to ensure the achievement of Trust objectives and the effective functioning of the Senior Management Team.
To establish collaborative relationships and networks with key stakeholders in the public, private and voluntary sectors to ensure the Trust effectively discharges its functions.
To contribute to the Trust’s overall corporate governance processes to ensure its compliance with public sector values and codes of conduct, operations and accountability.
To lead by example in practicing the highest standards of conduct in accordance with the Code of Conduct for HSC Managers.

General Management Responsibilities

Participate in the Trust’s Personal Contribution Framework and review individually, on a regular basis, the performance of immediately subordinate staff. Provide guidance on personal development requirements and advice on and initiate, where appropriate, further training.
Ensure that the review of performance identified above is performed for all levels of staff within their area of responsibility, in accordance with Trust Board’s policy.
Maintain good staff relationships and morale amongst the staff reporting to him/her.
Where appropriate, review the organisational plan and establishment levels and ensure that each is consistent with achieving objectives and recommend change, where appropriate.
Delegate appropriate responsibility and authority to the level of staff within his/her control consistent with effective decision making, whilst retaining responsibility and accountability for results.
Participate, as required, in the selection and appointment of staff reporting to him/her in accordance with procedures laid down by the Trust.
Take such action as may be necessary in disciplinary matters, in accordance with procedures laid down by the Trust.
Promote the Trust’s policy on Equality of Opportunity through his/her own actions and ensure that this policy is adhered to by staff for which he/she has responsibility.

General Responsibilities

Employees of the Trust are required to promote and support the mission and vision of the service for which they are responsible and:
At all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner.
The post holder will, in the event of a concern being raised with them, ensure it is managed correctly under the Belfast Trust’s Whistleblowing Policy, and ensure that feedback/learning is communicated at individual, team and organisational level regarding the concerns raised, and how they were resolved.
Demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them.
Comply with the Trust’s Smoke Free Policy.
Carry out their duties and responsibilities in compliance with the Health and Safety Policies and Statutory Regulations.
Adhere to Equality and Good Relations duties throughout the course of their employment.
Ensure the ongoing confidence of the public in-service provision.
Maintain high standards of personal accountability.
Comply with the HPSS Code of Conduct.

Information Governance  

All employees of Belfast Health & Social Care Trust are legally responsible for all records held, created or used as part of their business within the Belfast Health and Social Care Trust, including patient/client, corporate and administrative records whether paper based or electronic and also including e-mails.  All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information Act 2000, the Environment Regulations 2004, the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. Employees are required to be conversant and to comply with the Belfast Health and Social Care Trust policies on Information Governance including for example the ICT Security Policy, Data Protection Policy and Records Management Policy and to seek advice if in doubt.

For further information on how we use your personal data within HR, please refer to the Privacy Notice available on the HUB or Your HR

Environmental Cleaning Strategy

The Trusts Environmental Cleaning Strategy recognizes the key principle that “Cleanliness matters is everyone’s responsibility, not just the cleaners” Whilst there are staff employed who are responsible for cleaning services, all Trust staff have a responsibility to ensure a clean, comfortable, safe environment for patients, clients, residents, visitors, staff and members of the general public.

Infection Prevention and Control

The Belfast Trust is committed to reducing Healthcare associated infections (HCAIs) and all staff have a part to play in making this happen. Staff must comply with all policies in relation to Infection Prevention and Control and with ongoing reduction strategies. Standard Infection Prevention and Control Precautions must be used at all times to ensure the safety of patients and staff.

This includes:-
Cleaning hands either with soap and water or a hand sanitiser at the appropriate times (WHO ‘5 moments’);
Using the correct ‘7 step’ hand hygiene technique;
Being ‘bare below the elbows’ when in a clinical environment;
Following Trust policies and the Regional Infection Control Manual (found on intranet);
Wearing the correct Personal Protective Equipment (PPE);
Ensuring correct handling and disposal of waste (including sharps)  and laundry;
Ensuring all medical devices (equipment) are decontaminated appropriately i.e. cleaned, disinfected and/or sterilised;
Ensuring compliance with High Impact Interventions.

Personal Public Involvement

Staff members are expected to involve patients, clients, carers and the wider community were relevant, in developing, planning and delivering our services in a meaningful and effective way, as part of the Trust’s ongoing commitment to Personal Public Involvement (PPI).

Please use the link below to access the PPI standards leaflet for further information.

http://www.publichealth.hscni.net/sites/default/files/PPI_leaflet.pdf

Clause: This job description is not meant to be definitive and may be amended to meet the changing needs of the Belfast Health and Social Care Trust.

This job description is subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the Co-Director works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time by the Director.


PERSONNEL SPECIFICATION
JOB TITLE: Medical Directors Office Co Director: Workforce, Education, Research and Development


SALARY: 8D

Notes to applicants:
You must clearly demonstrate on your application form under each question, how you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria.
Shortlisting will be carried out on the basis of the essential criteria set out below, using the information provided by you on your application form. Please note the Trust reserves the right to use any desirable criteria outlined below at shortlisting. You must clearly demonstrate on your application form how you meet the desirable criteria.
Proof of qualifications and/or professional registration will be required if an offer of employment is made – if you are unable to provide this, the offer may be withdrawn.

ESSENTIAL CRITERIA


The following are ESSENTIAL criteria which will initially be measured at shortlisting stage (where indicated) and may also be further explored during the interview/selection stage.
You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below.

Factor
Criteria
Method of Assessment

Experience
Qualifications
Registration



































Knowledge, skills and abilities
A university degree or relevant professional qualification and worked for at least 3 years in a senior management* role relevant to the post in a major complex organisation**.
OR
Have worked for at least 5 years in a senior management* role a major complex organisation**

AND
Have delivered against challenging performance management programmes for a minimum of 3 years, meeting a full range of key targets and making significant improvements***


Shortlisting by application form














Application and Interview





Application and Interview


Application and Interview

Application and Interview





Interview


Application and Interview


Interview







Interview




Interview





Interview








Have worked with a diverse range of stakeholders, both internal and external to the organisation, to achieve successful outcomes for a minimum of 3 years.

Have successfully demonstrated high level strategic and people management, governance and organisational skills for a minimum of 2 years
Have in depth experience of financial management and budgetary control in a major complex organisation**

Ability to make and take decisions after analysis of options and implications.
Proven conceptual and analytical skills. Ability to use influence to develop and improve services.
Good communication skills (written, oral, presentational and interpersonal) with the ability to communicate effectively with all levels of staff. Ability to work as team member. Ability to provide strategic direction and leadership.

Ability to provide and receive, convey and present highly complex, sensitive and/or contentious information to large groups, responding openly to questions to ensure full understanding and engagement.
Ability to multi-task and continue to function to a high standard when under pressure. Ability to communicate well and liaise with people at all levels within and outside the Trust.
Determination, drive to succeed, perseverance, and resilience.
IT literacy (proficient in MS Word, Excel, PowerPoint, etc).



Other (e.g. Driving etc.)

Hold a current full driving licence valid in the UK, with access to a car.

Where disability prohibits driving, this criteria will be waived if the applicant is able to organise suitable alternative arrangements.

Shortlisting by Application Form

The following additional clarification is provided:
*“Senior Management” experience is defined as Service Manager level or equivalent reporting to at least a Co-Director/Assistant Director or equivalent in a major complex organisation.
**“Major complex organisation” is defined as one with at least 200 staff or an annual budget of at least £50 million and involving having to meet a wide range of objectives requiring a high degree of co-ordination with a range of stakeholders.
***“significant” contributing directly to key corporate objectives of the organisation concerned.

NOTE:
Where educational/professional qualifications form part of the criteria you will be required, if shortlisted for interview, to produce original certificates and one photocopy of same issued by the appropriate authority. Only those certificates relevant to the shortlisting criteria should be produced. If educational certificates are not available an original letter and photocopy of same detailing examination results from your school or college will be accepted as an alternative.

If successful you will be required to produce documentary evidence that you are legally entitled to live and work in the United Kingdom. This documentation can be a P45, Payslip, National Insurance Card or a Birth Certificate confirming birth in the United Kingdom or the Republic of Ireland. Failure to produce evidence will result in a non-appointment.

SHORTLISTING

A shortlist of candidates for interview will be prepared on the basis of the information contained in the application form. It is therefore essential that all applicants demonstrate through their application how and to what extent their experience and qualities are relevant to this post and the extent to which they satisfy each criterion specified.

Candidates who are short-listed for final interview will need to demonstrate at interview that they have the required leadership behaviours to be effective in this demanding leadership role together with extensive relevant experience as listed above. The leadership behaviours concerned are given in the NHS Healthcare Leadership Model:
• Leading with Care
• Sharing the Vision
• Influencing for Results
• Engaging the Team
• Evaluating Information
• Inspiring Shared Purpose
• Holding to Account
• Developing Capability
• Connecting our Service

Further information on the NHS Leadership Model can be obtained from the website:
www.leadershipacademy.nhs.uk/discover/leadership-framework

VALUE BASED RECRUITMENT

Values Based Recruitment is a process adopted by the Belfast Trust to attract and select employees on the basis that their individual values and behaviours align with those of the Trust and incorporating the NHS Healthcare Leadership Framework.

It focuses on the ‘how’ and ‘why’ people do what they do.

Candidates who are short-listed for interview will need to demonstrate at interview that they have the required knowledge, skills, competencies and values to be effective in the role.

In answering the value based questions, you have the opportunity to share examples of when you have demonstrated values relevant to the Belfast Trust.