Advertised role location: Belfast HSCT
Official document: Estates Officer (Operations) Band 7 - July 2026 (pdf)
The Opportunity at a Glance
Current and future Estates Band 7 opportunities
4 posts are currently available and we may create a waiting list for future similar
Band 7 Estates opportunities - click here for recruitment waiting lists information
Hours & Flexible working
This is a full-time role of 37.5 hours per week plus participation on the on-call rota
subject to training and experience.
We are committed to supporting flexible working wherever this can be accommodated
within service needs and the nature of the role. Successful candidates may request
flexible working from the 1
st
day of their employment. For further information click
here
Location
Posts available at this time are initially based at RVH and BCH sites but will be
required to work across all sites within Belfast Trust areas and may be asked to
rotate as required to support business pressures.
Salary & Benefits
As part of Belfast Trust, you’ll have access to a wide range of staff benefits, including
generous annual leave, pension arrangements, flexible working options, wellbeing
support, development opportunities and excellent transport links. Click here to find
out more.
Band Starting at Increase After 2 years Increase After 3 years
Band 7 £47,810 £50,273 £54,710
Estates Officer - Operations Role
Band 7
Thank you for your interest in this opportunity. This document brings tells you about the
role, outlining its purpose, key responsibilities and the skills, experience and
qualifications needed to succeed.

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About Estates Services in Belfast Trust
In the Estates Department we combine to form a team that operates and manages
one of the largest and most complex estates Northern Ireland, in an organisation that
accounts for approximately 1/8
th
of annual public expenditure. Estates are the team
that keep Belfast Trust’s buildings, environments and infrastructure operating safely
and resiliently. Our work supports the facilities and systems that enables health and
social care to be delivered safely and in a way that promotes the best outcomes for
our users. By working closely with clinical teams, support services, contractors and
other partners, every role in our department is important in delivering an effective
service and keeping our environment safe for the care of our patients, clients and
users. The challenges are ever changing and the innovation of team always evident,
but excellence and the patient experience is at the heart of what we deliver 24/7.
___________________________________________________________________
About the Role
As an Operational Estates Officer, you will play a key role in ensuring Belfast Trust’s
buildings, engineering services and facilities remain safe, resilient, fit for purpose and
able to support modern health and social care delivery. Working within a supportive
and experienced Estates team, you will apply your technical knowledge, judgement
and problem-solving skills to support maintenance, safety, statutory compliance,
service continuity and continuous improvement across a diverse and complex estate.
Within this varied role you will be responsible for operating, maintaining and providing
governance and assurance on HVAC, steam, water, medical gas, low and high voltage
engineering systems. The planning, delivery and commissioning of upgrade and
refurbishment works to the systems and environments which enable quality care
delivery around the clock will require high levels of technical training and expertise. All
staff are supported through continual professional development and learning.
Across HSCNI, all employees are expected to demonstrate the HSC Values in how
they work, communicate and interact with others. Further information on the HSC
Values and what they mean in practice can be found by clicking here
___________________________________________________
Applying for the role - Ready to take the next step? We’d love to hear how
your experience, skills and values could support our International Staffing Team.
✓ Help when completing your application form can be found by clicking here
✓ What to Expect from the Recruitment Process Click Here
✓ To find out more about the role and our team, please contact us by email
at yourestates@belfasttrust.hscni.net
We encourage you to read the Job Description and Person Specification before
applying, as they provide helpful detail about the role, the skills and experience
needed, and how you can demonstrate these in your application.
Thank you for your interest in our role and organisation!

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JOB DESCRIPTION
Job Summary
The Estates Officer will be responsible through the Senior Estates Officer for
ensuring that the built estate reflects an environment that is conducive to the
provision of patient and client care of the highest quality. He/she will be responsible
for contributing to and implementing Estates strategies and policies, in support of the
development of Trust services.
The Estates Officer will have responsibility for providing safe and effective
management of the Belfast Trust Estate and patient environments. The Estates
Officer will work as part of the estates team to ensure that the needs of patients,
clients and carers are at the core of the way the Belfast Trust delivers services and
that capital and financial resources are effectively deployed to meet these needs.
The Estates Officer will be responsible for the provision of all services appropriate to
the management of the Trust’s estate. The Estates Officer will ensure that the Trust
meets its relevant legislative and statutory requirements and ensure that the estates
services are cost effective and provided within agreed financial targets.
The Estates Officer shall manage capital and revenue projects allocated by senior
management and be responsible for their successful delivery on time, within budget
and to the appropriate standard of all such projects. He/she shall provide valuations,
asset management, estate terrier and electronic CAD representations of the estate
portfolio.
The Estates Officer shall manage the supply and installation of fixed aids and
equipment to enable patients and clients to be cared for in the community. He/she
JOB TITLE Estates Officer (Operations)
BAND Band 7 (Starting Increment Subject to Experience)
DIRECTORATE Strategic Development
LOCATION Estates Department, Belfast Health & Social Care Trust
REPORTS TO Senior Estates Officer (Operations)
ACCOUNTABLE TO Co-Director, Estate Services

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will work to achieve objectives required within the performance management
framework for the Trust.
The role will primarily be within the Operations area of the Estates Department,
however, the post holder will be expected to work across different areas as required
and/or switch primary role between different areas.
Key Duties & Responsibilities
Setting Direction
• To support Estates Senior Management with the implementation and delivery
of the Trust’s Estate Strategy and Estates Control Plan.
• To implement innovative strategies for the management of the Estate in
accordance with all relevant standards.
• To promote continuously improving services through the use of key estates
performance management indicators in collaboration with user groups.
• To implement a strategy for the maintenance of the entire Trust estate to set
and achieve the highest possible standards in relation to the safety, comfort
and wellbeing of all patients, visitors and staff.
• To manage the delivery of Estates projects to meet the Trust Development
Plan, ensuring all such projects meet the Trust objectives.
• To manage the provision and upgrading Estates programmes e.g.
redecoration, re-roofing, rewiring, reheating, fire safety upgrading and
asbestos materials management.
• To ensure that user requirements are fully considered in all capital and
maintenance projects.
• To undertake surveys and audits of the Trust estate and built environment
e.g. Asbestos, DDA, BREEAM.
• To deliver Trust estate projects within the time scales and budgets agreed
with the Estates Senior Manager.
Service Delivery
• To provide a full range of high quality expert advice with regard to all
legislative, engineering, building and environmental matters pertaining to the
estate.
• To ensure the implementation and delivery of planned maintenance
programmes and any additional maintenance or modifications to enable the
Trust to comply with the latest legislation, policy and insurance requirements,
in relation to all buildings, plant, equipment and systems.

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• To ensure the provision of high quality, efficient maintenance services, which
are flexible and responsive to user needs and demands
• To direct the economic and effective use of Estates support staff (Directly
Employed Labour) and contractors.
• To assess the engineering plant, equipment and service maintenance
requirements on the basis of the post holders use of specialist calibration and
test equipment, survey reports and periodic inspection to assist with the
formulation of an estate maintenance plan, that over 1, 3, 5 and 10 years shall
meet and support the strategic needs of the Organisation.
• To control the safe operation of all electrical, mechanical and building services
by means of post holder obtaining and maintaining Authorised Person Status
including high and low voltage electrical systems, steam and water
distribution, medical gases and maintenance of all electro medical equipment.
• To implement contingency planning, major incident planning and emergency
response plans as it applies to the built environment of the Trust.
• To implement and sustain programmes of planned and prioritised expenditure
in respect of backlog maintenance and replacement of major items of plant
and equipment.
• To assist with the development of and sustain a comprehensive and up-to-
date backlog maintenance analysis that is risk-based and whole-life
interpreted which shall inform and assist estate maintenance and
development programmes.
• To ensure the optimum use of energy and utilities by the Trust Estate within
the targets set by DHSSPSNI and the Trust. To work for energy conservation
in accordance with local, national and other NHS targets and in collaboration
with the Estates Senior Management Team.
• To ensure for the comprehensive maintenance of asset registers for the
Trust’s land, buildings and plant.
• To implement a risk management plan for the management of the Trust estate
which accurately reflects clinical risk, business continuity, patient wellbeing,
engineering and economic considerations.
• To implement the effective and efficient management of projects, allocated by
senior management including the design, construction, commissioning and
associated project expenditure.
• To prepare Design Briefs, Project Initiation Documents and other relevant
information to Trust employed design consultants.
• To consult and liaise with local authority Planning Services, Building Control,
Fire and Rescue Service, Health and Safety Executive, Valuation and Lands
Agency, Department of Environment etc and all other relevant agencies in
matters associated with the management and development of the estate.

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• To carry out design reviews and post project appraisals of projects delivered
by the division. The reviews/ appraisals shall be comprehensive and include
clinical, engineering and financial factors.
• To consult and advise private homeowners in respect of alterations and
adaptations required for safe care of disabled family members.
• To ensure that at all times, the project team and contractors are client-focused
and that the needs of the client are paramount in all considerations.
• To prepare feasibility studies, works cost estimates, operational and
maintenance costs and other costs as required to provide whole life costs in
support of Business Cases and other management reports.
• To implement the effective and efficient management of projects, allocated by
senior management including the design, construction, commissioning and
associated project expenditure.
Development and Innovation
To implement and contribute to, in an innovative manner, strategies and consequent
policies for a wide range of services across the Trust including:
• Estates specialist service procurement
• Management of plant and equipment
• Management of statutory and best practice compliance
• Contingency planning and business continuity
• Operational information and systems management
• Design of patient environment
• Data management
• Asset appraisal
• Community equipment installation and Adaptation to private
dwellings and other areas in the emerging services of estates
management.
• To undertake research and testing of new systems and processes
within academic standards and protocols.
• To develop, programme, plan, implement and supervise the
operation and maintenance of engineering plant, equipment and
services, including the preparation of drawings utilising CAD,
designs / specifications utilising specialist design environmental
software, and cost estimates utilising specialist financial software.
Collaborative Working
• To provide effective and efficient estate management services in support of
the Trust’s delivery plans and objectives and to provide leadership in all
aspects of operational maintenance management.
• To work to ensure the optimum performance of all staff, contractors and
consultants with regard to quality, time, value for money, customer
satisfaction and written procedures.

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• To work in collaboration with Senior Managers in the Planning and
Redevelopment Corporate Group to improve the quality of all infrastructure
development.
• To assess maintenance requirements through consultation with users and
other interested parties – and to develop appropriate programmes and
procedures for work.
• To deliver services that are integrated with clinical service delivery.
• To recognise and establish links with other specialists, both internal and
external to the Trust as and when required.
• To work closely with all relevant stakeholders to secure their commitment and
involvement in the delivery of the estates’ strategy.
• To consult, negotiate and communicate with staff side as appropriate across
the range of work responsibilities.
• To work in partnership with staff-side colleagues to identify improved safe and
flexible approaches to the delivery of estates services.
• To ensure that at all times project programmes are delivered with the co-
operation and participation of the various client groups and estates teams in
harmony and with respect for all.
• Consult with local authority planning services, building control, fire authority,
HSE, VLA, DOE, etc.
• To form effective, collaborative relationships with DHSSPSNI, Health Estates
Agency and other relevant external organisations to influence the
development of a region wide approach to estates services planning.
• To work closely with all relevant stakeholders to secure their commitment and
involvement in the delivery of the estates’ strategy.
Communication and Information Management
• To implement, evaluate and contribute to the ongoing operational
management and improvement of estates management software and
information systems in collaboration with the Estates Senior Management
Team.
• To maintain and utilise all available information to progress the efficiency of
the estates management group and to ensure maximum value for money and
accountability.
• To ensure the full reporting against all estates’ aspects of the management
plan, in line with the Trust Performance Management Framework and to
articulate and communicate the vision and strategy for estates management
throughout the Trust.

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• To represent the estates department within the corporate litigation
management group and also represent the Trust at court as required.
• To undertake professional and thorough investigation and reporting of
adverse incidents and accidents and provide advice to litigation Management
on all related issues.
• To develop and deliver innovative and effective training programmes for all
groups of staff across the Trust in relation to management of the Estate.
• To meet with, present to and communicate with a wide range of clinical and
non-clinical staff in the Trust, DHSSPS and with staff of external
organisations.
Quality
• The Estates Officer will be responsible for and required to provide
management, expert advice and interpretation of all aspects of current and
proposed legislation, guidance, standards and industrial good practice for the
full range of diverse estates services including:
▪ Engineering & Building maintenance
▪ Risk, Project & Contract management
▪ High and low voltage electrical networks
▪ Medical gases
▪ Electro-medical equipment
▪ Decontamination of equipment
▪ Policy & Procedure and Emergency Planning
▪ Energy, Environment & Sustainability
▪ Health & Safety, Fire Safety & Building design
▪ Procurement
▪ Provision of community equipment and adaptation to dwelling
properties
• To work within the requirements of the Trust’s integrated governance
framework, ensuring that all elements relating to the delivery of estates
services meet legislation requirements.
• To contribute towards the achievement of relevant controls assurance
standards for estates management.
Financial and Resource Management
• To assist with the management of estates budgets for relevant maintenance
areas.
• To proactively and innovatively assist with the management of the financial
resources for estates ensuring that budgets are fully utilised and managed to
ensure optimum use and best value for money.
• To ensure the continued value of the Trusts fixed assets through the judicious
allocation and management of the maintenance budget.

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• To manage procedures and systems, as required, for the financial
management of the full range of estates services to include budget setting,
budget monitoring and targeted budgeting control.
• To manage and monitor appropriate workforce budget plans and controls.
• To negotiate where necessary with consultants and contractors in the
development of final account agreements for all delegated works within the
Estates capital and revenue development programmes.
• To be responsible for the achievement of value-for-money in all projects under
their control.
• To check and verify fee accounts from professional consultants and to check
and verify invoices from contractors for works and services provided.
• To manage the expenditure of allocated budgets for each projects ensuring
compliance with Trust Standing Orders, Public Procurement guidance and
best value.
People Management and Development
• To deputise for Senior Estates Officers in their absence, when required.
• To promote the corporate values and culture of the organisations by
contributing to the development and implementation of relevant policies and
procedures, and appropriate personal behaviour
• To lead and empower a team of estates staff, providing expert advice to the
Trust as required.
• To delegate appropriate responsibility and authority to the level of staff within
his/her control, consistent with effective decision making, whilst retaining
responsibility and accountability for results.
• To contribute as an effective team member of the Estates Management
Team.
• To participate in the Trust’s Performance Review Scheme. To review the
performance of direct reports on a regular basis, and to provide direction on
personal development requirements and appropriate action.
• To take responsibility for his/her own performance and take action to address
identified personal development areas.
• To maintain good staff relationships and morale amongst the staff reporting to
him/her, through effective feedback, recognition, appraisal and development.
• Where appropriate, review the organisational plan and establishment levels
and ensure that each is consistent with achieving objectives and to
recommend change where appropriate.

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• To participate, as required, in the selection and appointment of staff, in
accordance with procedures laid down by the Trust.
• To take such action as may be necessary in disciplinary matters, in
accordance with procedures laid down by the Trust.
• To promote the Trust’s policies on ‘equality of opportunity’ through his/her
own actions and to ensure the adherence to these policies by staff for whom
he/she has responsibility.
• To contribute to the Trust’s overall corporate and integrated governance
processes to ensure its compliance with public sector values and codes of
conduct, operations and accountability.
In addition to the duties of your post there are additional duties that all
employees of the Belfast Trust are expected to carry out. A summary of these
can be found here
This job description is not meant to be definitive and may be amended to meet the
changing needs of the Belfast Health and Social Care Trust.

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PERSONNEL SPECIFICATION
JOB TITLE Estates Officer
BAND 7
DIRECTORATE Strategic Development
Notes to applicants:
1. You must clearly demonstrate on your application form under each question, how
you meet the required criteria as failure to do so may result in you not being
shortlisted. You should clearly demonstrate this for both the essential and desirable
criteria.
2. Shortlisting will be carried out on the basis of the essential criteria set out in Section
1 below, using the information provided by you on your application form. Please
note the Trust reserves the right to use any desirable criteria outlined in Section 3 at
shortlisting. You must clearly demonstrate on your application form how you meet
the desirable criteria.
3. Proof of qualifications and/or professional registration will be required if an offer of
employment is made – if you are unable to provide this, the offer may be withdrawn.
ESSENTIAL CRITERIA
SECTION 1: The following are ESSENTIAL criteria which will initially be measured at
shortlisting stage although may also be further explored during the interview/selection
stage. You should therefore make it clear on your application form whether or not you
meet these criteria. Failure to do so may result in you not being shortlisted. The stage in
the process when the criteria will be measured is stated below.
Factor Criteria
Ideally no more than 6-8 criteria in this section
Method of
Assessment
Qualifications/
Registration
1. An MSc in a relevant engineering
discipline
OR
Be registered as a Chartered
Engineer with the Engineering Council
and be a corporate or full member of
one of the following recognised
engineering institutes:
a. Institute of Healthcare,
Engineering and Estates
Management (IHEEM)
b. Institution of Engineering and
Technology (IET)
c. Institution of Mechanical
Engineers (IMechE)
Shortlisting by
Application Form

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d. Chartered Institution of Building
Service Engineers (CIBSE)
OR
A Degree in a relevant engineering
discipline plus 3 years relevant
experience
OR
A Degree in a relevant engineering
discipline and completion of the
BHSCT Estates Trainee or HSC
Graduate Trainee Schemes plus 1
year’s relevant experience
OR
A HNC/HND in a relevant engineering
discipline plus 5years relevant
experience
OR
A HNC/HND in a relevant engineering
discipline and completion of the
BHSCT Estates Trainee Scheme plus
3 years’ relevant experience
NOTE:
Relevant Engineering Discipline is defined as
electrical, mechanical or building services
Relevant Experience is defined as experience
gained in the design, maintenance, service
and repair of electrical, mechanical and/or
building services at Agenda for Change Band
6 Level or equivalent.
Experience 2. Have delivered improvements in
relation to the performance of a
complex Estate.
3. Have worked with a diverse range of
stakeholders, both internal and
external to the organisation, to
achieve successful outcomes.
4. Experience of estates management
and budgetary control in a major
complex organisation.
NOTE:
"major complex organisation" is defined as
one with at least 200 staff or an annual budget
of at least £50 million.
Shortlisting by
Application Form &
Interview
Skills, abilities
& knowledge
5. Can successfully demonstrate a high
level of people management,
leadership and organisational skills.
Shortlisting by
Application Form &
Interview

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Other 6. Hold a valid full UK driving license and
have, on appointment, access to a
car.
Shortlisting by
Application Form
DESIRABLE CRITERIA
SECTION 3: these will ONLY be used where it is necessary to introduce additional job
related criteria to ensure files are manageable. You should therefore make it clear on
your application form how you meet these criteria. Failure to do so may result in you not
being shortlisted
Factor Criteria Method of
Assessment
Experience
• Demonstrable experience in the
management of estates operations
(maintenance) including the design,
specification, implementation and
supervision of engineering
projects/contracts.
Shortlisting by
Application Form &
Interview
Healthcare Leadership Competencies
Candidates who are shortlisted for interview will need to demonstrate at interview
that they have the required competencies to be effective in this demanding
leadership role.
The competencies concerned are set out in the NHS Healthcare Leadership Model,
details of which can be found at:
http://www.leadershipacademy.nhs.uk/resources/healthcare-leadership-model.
Particular attention will be given to the following:
• Inspiring shared purpose
• Leading with care
• Evaluating information
• Connecting our service
• Sharing the vision
• Engaging the team
• Holding to account
• Developing capability
• Influencing for results
NOTE:
Where educational/professional qualifications form part of the criteria you will be
required, if shortlisted for interview, to produce original certificates and one
photocopy of same issued by the appropriate authority. Only those certificates
relevant to the shortlisting criteria should be produced. If educational certificates are
not available an original letter and photocopy of same detailing examination results
from your school or college will be accepted as an alternative.

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If successful you will be required to produce documentary evidence that you are
legally entitled to live and work in the United Kingdom. This documentation can be a
P45, Payslip, National Insurance Card or a Birth Certificate confirming birth in the
United Kingdom or the Republic of Ireland. Failure to produce evidence will result in
a non-appointment.
As part of the Recruitment & Selection process it may be necessary for The
Organisation to carry out an Enhanced Disclosure Check through Access NI before
any appointment to this post can be confirmed.
We are an equal opportunities employer

HSC Values
Whilst employees will be expected to portray all the values, particular attention
is drawn to the following values for this role