Advertised role location: Belfast HSCT
Official document: jd (pdf)
BHSCT JD / June 2026 Page 1 of 12
JOB DESCRIPTION
POST: Senior Estates Officer, Projects
LOCATION: Belfast Trust
BAND: 8A
REPORTS TO: Estates Divisional Manager
RESPONSIBLE TO: Head of Projects
Job Summary / Main Purpose
The Post Holder will be responsible through the Estates Divisional Manager for
ensuring that the built estate reflects an environment that is conducive to the
provision of patient and client care of the highest quality.
The Post Holder will have delegated professional responsibility for the safe and
effective management of the Belfast Trust Estate and its patient environment.
The Post Holder will be responsible for the development and implementation of
Estates strategies and policies, in support of the development and maintenance of
Trust services.
The Post Holder shall be responsible for the undertaking of professional surveying of
the estate including condition reports and feasibility studies. The post holder shall
assist management in the preparation of a Trust Estate Strategy and Development
Plan by carrying out appraisals of the current Trust estate e.g. Physical Condition,
Statutory Standard compliance, Estate Quality, Environmental Standard compliance,
Space Utilisation and Functional Suitability. He/ she shall collate information
gathered and present to management.
The Post Holder will be responsible for the provision of all services appropriate to the
management of the Trust’s estate. The Senior Estates Officer will ensure that the
Trust meets its relevant legislative and statutory requirements. He/she will ensure
that the estates services are cost effective and provided within agreed financial
targets.
The Post Holder shall be responsible for the project management of capital and
revenue projects allocated by senior management, and for the successful delivery on
time within budget and to the appropriate standard of all such projects.
The Post Holder shall undertake, asset management, estate terrier and electronic
representations of the estate portfolio.
The Post Holder shall manage the supply and installation of fixed aids and equipment
to enable patients and clients to be cared for in the community.

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The Post Holder will work as part of the estates team to ensure that the needs of
patients, clients and carers are at the core of the way the Trust delivers services and
that capital and financial resources are effectively deployed to meet these needs.
The Post Holder will work to achieve objectives required within the performance
management framework for the Trust.
The role will initially be within the Projects Division of the Estates Department,
however, the postholder will be expected to work across different
Operations/Projects/Risk and Environment areas as required and/or switch primary
role between different these areas.
Main Duties / Responsibilities
For each of the following, the postholder will;
 Support Estates Senior Management and the Divisional Manager with the
implementation and delivery of the Trust’s Estate Strategy and Estates Control
Plan.
 Manage and implement innovative strategies for the management of the
Estate in accordance with all relevant standards.
 Promote continuously improving services through the use of key estates
performance management indicators in collaboration with user groups.
 Implement a strategy for the maintenance of the entire Trust estate to set and
achieve the highest possible standards in relation to the safety, comfort and
wellbeing of all patients, visitors and staff.
 Assist in the development of Control Plans/Masterplans for each site, to
ensure best practice in the delivery of health and care in the 21st Century.
 Manage the delivery of Estates projects to meet the Trust Development Plan,
ensuring all such projects meet the Trust objectives.
 Be responsible for providing and supporting estate management and
upgrading programmes e.g. redecoration, re-roofing, rewiring, reheating, fire
safety upgrading and asbestos materials management.
 Ensure that user requirements are fully considered in all capital and
maintenance projects.
 Be responsible for undertaking surveys and audits of the Trust estate and built
environment e.g. Asbestos, DDA, NEAT.
 Deliver Trust estate projects within the time scales and budgets agreed with
the Projects Senior Manager.
Service Delivery
 Provide a full range of high quality professional and expert advice of all
legislative, environmental, building and engineering matters pertaining to the
estate of the Trust.
 Ensure the development, implementation and delivery of planned
maintenance programmes and any additional maintenance or modifications to
enable the Trust to comply with the latest legislation, policy and insurance
requirements, in relation to all buildings, plant, equipment and systems.
 Be responsible for the provision of high quality, efficient maintenance services,
which are flexible and responsive to user needs and demands.
 Assess the engineering plant, equipment and service maintenance
requirements on the basis of survey reports and periodic inspection to
formulate an estate maintenance plan.

BHSCT JD / June 2026 Page 3 of 12
 Direct the economical and effective use of support staff directly employed
labour and contractors.
 Control the safe operation of all electrical, mechanical and building services
including high and low voltage electrical systems, steam and water
distribution, medical gases and maintenance of all electro medical equipment.
 Manage and sustain a Trust-wide programme of planned and prioritized
expenditure in respect of backlog maintenance and replacement of major
items of plant and equipment.
 Inform the comprehensive maintenance of asset registers for the Trust’s land,
buildings and plant.
 Manage works schemes relevant to estates management including the
production of business cases, appointing and monitoring project managers,
Estates Officers, professional and technical consultants and contractors.
 Implement a risk management plan for the management of the Trust estate
which accurately reflects clinical risk, business continuity, patient wellbeing,
engineering and economic considerations.
 Be responsible for the effective and efficient project management of projects,
allocated by Divisional Manager and/or Senior Management including the
design, construction, commissioning and associated project expenditure.
 Provide the full range of high quality professional and expert advice on
procurement, legislative, construction and design matters pertaining to the
Trust estate.
 Prepare feasibility studies, detailed design, technical design and works cost
estimates, design team fees, operational and maintenance costs and other
costs as required to provide whole life costs in support of Business Cases and
other management reports.
 Prepare Design Briefs, Project Initiation Documents and other relevant
information to Trust employed design consultants.
 Participate in the selection and appointment of design consultants and
contractors commissioned to manage and carry out capital and maintenance
projects.
 Consult and liase with local authority Planning Services, Building Control, Fire
and Rescue Service, Health and Safety Executive, Valuation and Lands
Agency, Department of Environment etc and all other relevant agencies in
matters associated with the management and development of the estate.
 Develop and sustain a comprehensive and up-to-date backlog maintenance
analysis that is risk-based and whole-life interpreted, which shall inform and
assist estate maintenance and development programmes.
 Be responsible for the carrying out of design reviews and post project
appraisals of projects delivered by the division. The reviews/ appraisals shall
be comprehensive and include clinical, engineering and financial factors.
 Ensure that at all times, the project team and contractors are client-focused
and that the needs of the client are paramount in all considerations.
 Provide and maintain all estates data including electronic, hard-copy and
pictorial, and to provide all such data in a timely fashion to the Estate team
including
 Drawings
 Condition Surveys
 Operation &Maintenance manuals
 Health and safety Files
 Estates terrier

BHSCT JD / June 2026 Page 4 of 12
Development and Innovation
 Develop innovative strategies and consequent policies for a wide range of
services across the Trust including:
 Project procurement
 Design of patient environment
 Data management
 Asset appraisal
 Community equipment installation and Adaptation to private dwellings
and other areas in the emerging services of estate design and management.
 Undertake research and testing of new systems and processes within
academic standards and protocols.
 Develop, programme, plan, implement and supervise the operation and
maintenance of engineering plant, equipment and services, including the
preparation of drawing, specifications and cost estimates.
Collaborative Working
 Provide effective and efficient estate project management and design services
in support of the Trust’s delivery plans and objectives.
 Provide leadership in all aspects of Project Management including operational
maintenance.
 Work to ensure the optimum performance of all staff, contractors and
consultants with regard to quality, time, value for money, customer satisfaction
and written procedures.
 Assess maintenance requirements through consultation with users and other
interested parties – and to develop appropriate programmes and procedures
for work. To deliver services that are integrated with clinical service delivery.
 Recognise and establish links with other specialists, both internal and external
to the Trust, as and when required.
 Work in partnership with staff-side colleagues to identify improved, safe and
flexible approaches to the delivery of estates services.
 Work in collaboration with the Director, Co-Directors and other Senior
Managers in the Planning and Redevelopment Corporate Group to contribute
whenever possible to the corporate redevelopment strategies, programmes
and designs.
 Ensure that at all times the project programme is delivered with the co-
operation and participation of the various client groups and estates teams in
harmony and with respect for all.
 Develop a range of partnering relationships with key consultant and contractor
teams to promote the delivery of high quality and cost-effective project
solutions. To ensure the cultivation, performance management and when
necessary corrective disciplinary actions as required within such relationships
in the interests of the Trust.
 Foster and establish links with other specialists, both internal and external to
the Trust, as and when required.
 Consult with local authority planning services/building control/fire authority,
HSE, VLA, DOE etc.
 Form effective, collaborative relationships with DHSSPSNI, CPD Health
Projects and other relevant external organisations to influence the
development of region wide approaches to estates services planning.

BHSCT JD / June 2026 Page 5 of 12
 Work closely with all relevant stakeholders to secure their commitment and
involvement in the delivery of the estates strategy.
 Liaise with medical, other staff and managers in relation to the design of
projects and maintenance works.
Communication and Information Management
 Implement, evaluate and contribute to the ongoing operational management
and improvement of estates management software and information systems in
collaboration with the Estates Senior Management Team.
 Utilise all available information to progress the efficiency of the estates
management group and to ensure maximum value for money and
accountability.
 Ensure the full reporting against all estates aspects of the management plan,
in line with the Trust Performance Management Framework.
 Agree with Estates Divisional Manager a number of key performance
indicators/benchmarks for the estates functions and to provide regular
information and reports on the Trust’s progress against these indicators.
 Meet with, present to and communicate with a wide range of senior clinical
and non-clinical staff in the Trust, DHSSPS and with senior staff of external
organisations.
 Articulate and communicate the vision and strategy for estates management
throughout the Trust.
 Professionally represent the estates department in all communication and
inquiries as appropriate and to represent the interests of the Trust at all times.
Quality
The Post Holder will be responsible for and required:
 Provide management, expert advice and interpretation of all aspects of current
and proposed legislation, guidance, standards and industrial good practice for
the full range of diverse estates services including:
 Building maintenance
 Project Management
 Building design
 Contract management
 Project planning and programming
 Procurement
 Provision of community equipment and adaptation to dwelling
properties
 Work within the requirements of the Trust’s integrated governance framework,
ensuring that all elements relating to the delivery of estates services meet
legislation requirements.
Financial and Resource Management
 Manage estates budgets for relevant Projects and maintenance areas.
 Manage procedures and systems, as required, for the financial management
of the full range of estates services to include budget setting, budget
monitoring and targeted budgeting control.
 Provide accurate and clear project estimates in terms of time, cost and quality
for all projects within the control of the estates department.
 Be responsible for the achievement of value-for-money in all projects under
his or her control.

BHSCT JD / June 2026 Page 6 of 12
 Proactively and innovatively manage the project budgets, ensuring that
budgets are met and cost pressures are clearly and accurately presented in a
timely fashion.
 Check and certify for payments - fee accounts from professional consultants
and to check and certify for payment invoices from contractors for works and
services provided.
 Negotiate where necessary with consultants and contractors in the
development of final account agreements for all works within the Estates
capital and revenue development programmes.
 Manage the expenditure of allocated budgets for each projects ensuring
compliance with Trust Standing Orders, Public Procurement guidance and
best value.
 Maximise the value of the Trusts fixed assets through the accurate and
comprehensive survey and the promotion and management of works
necessary to increase its value.
 Ensure the interests of the Trust are fully represented and acted upon during
any negotiations with contractors/consultants on matters of a financial nature
including final accounts, penalties and payments.
People Management and Development
 Deputise for the Divisional Estates Management in their absence, when
required and report to Head of Projects.
 Promote the corporate values and culture of the organisations through the
development and implementation of relevant policies and procedures, and
appropriate personal behaviour
 Lead and empower a team of estates staff, providing expert advice to the
Trust as required.
 Delegate appropriate responsibility and authority to the level of staff within
their control, consistent with effective decision making, whilst retaining
responsibility and accountability for results.
 Contribute as an effective team member of the Estates Management Team.
 Participate in the Trust’s Performance Review Scheme. To review the
performance of direct reports on a regular basis, and to provide direction on
personal development requirements and appropriate action.
 Take responsibility for his/her own performance and take action to address
identified personal development areas.
 Maintain good staff relationships and morale amongst the staff reporting to
them, through effective feedback, recognition, appraisal and development.
 Where appropriate, review the organisational plan and establishment levels
and ensure that each is consistent with achieving objectives and to
recommend change where appropriate.
 Participate, as required, in the selection and appointment of staff, in
accordance with procedures laid down by the Trust.
 Take such action as may be necessary in disciplinary matters, in accordance
with procedures laid down by the Trust.
 Promote the Trust’s policies on ‘equality of opportunity’ through his/her own
actions and to ensure the adherence to these policies by staff for whom they
have responsibility.
 Contribute to the Trust’s overall corporate and integrated governance
processes to ensure its compliance with public sector values and codes of
conduct, operations and accountability.

BHSCT JD / June 2026 Page 7 of 12
General Responsibilities
Employees of the Trust are required to promote and support the mission and vision
of the service for which they are responsible and:
 At all times provide a caring service and to treat those with whom they come
into contact in a courteous and respectful manner.
 Demonstrate their commitment by their regular attendance and the efficient
completion of all tasks allocated to them.
 Comply with the Trust’s Smoke Free Policy.
 Carry out their duties and responsibilities in compliance with the Health and
Safety Policies and Statutory Regulations.
 Adhere to Equality and Good Relations duties throughout the course of their
employment.
 Ensure the ongoing confidence of the public in-service provision.
 Maintain high standards of personal accountability.
 Comply with the HPSS Code of Conduct.
 The post holder will promote and support effective team working, fostering a
culture of openness and transparency. The post holder will ensure that they
take all concerns raised with them seriously and act in accordance with Belfast
Trust’s Whistleblowing Policy and their professional code of conduct, where
applicable.
 The post holder will, in the event of a concern being raised with them, ensure
it is managed correctly under the Belfast Trust’s Whistleblowing Policy, and
ensure that feedback/learning is communicated at individual, team and
organisational level regarding the concerns raised, and how they were
resolved.
Information Governance
All employees of Belfast Health & Social Care Trust are legally responsible for all
records held, created or used as part of their business within the Belfast Health and
Social Care Trust, including patient/client, corporate and administrative records
whether paper based or electronic and also including e-mails. All such records are
public records and are accessible to the general public, with limited exceptions,
under the Freedom of Information Act 2000, the Environment Regulations 2004, the
General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
Employees are required to be conversant and to comply with the Belfast Health and
Social Care Trust policies on Information Governance including for example the ICT
Security Policy, Data Protection Policy and Records Management Policy and to seek
advice if in doubt.
For further information on how we use your personal data within HR, please
refer to the Privacy Notice available on the HUB or Your HR
Environmental Cleaning Strategy
The Trusts Environmental Cleaning Strategy recognises the key principle that
“Cleanliness matters is everyone’s responsibility, not just the cleaners” Whilst there
are staff employed who are responsible for cleaning services, all Trust staff have a
responsibility to ensure a clean, comfortable, safe environment for patients, clients,
residents, visitors, staff and members of the general public.
Infection Prevention and Control
The Belfast Trust is committed to reducing Healthcare associated infections (HCAIs)

BHSCT JD / June 2026 Page 8 of 12
and all staff have a part to play in making this happen. Staff must comply with all
policies in relation to Infection Prevention and Control and with ongoing reduction
strategies. Standard Infection Prevention and Control Precautions must be used at
all times to ensure the safety of patients and staff.
This includes:-
 Cleaning hands either with soap and water or a hand sanitiser at the
appropriate times (WHO ‘5 moments’);
 Using the correct ‘7 step’ hand hygiene technique;
 Being ‘bare below the elbows’ when in a clinical environment;
 Following Trust policies and the Regional Infection Control Manual (found on
intranet);
 Wearing the correct Personal Protective Equipment (PPE);
 Ensuring correct handling and disposal of waste (including sharps) and
laundry;
 Ensuring all medical devices (equipment) are decontaminated appropriately
i.e. cleaned, disinfected and/or sterilised;
 Ensuring compliance with High Impact Interventions.
Personal Public Involvement
Staff members are expected to involve patients, clients, carers and the wider
community were relevant, in developing, planning and delivering our services in a
meaningful and effective way, as part of the Trust’s ongoing commitment to Personal
Public Involvement (PPI).
Please use the link below to access the PPI standards leaflet for further information.
http://www.publichealth.hscni.net/sites/default/files/PPI_leaflet.pdf
Clause: This job description is not meant to be definitive and may be
amended to meet the changing needs of the Belfast Health and
Social Care Trust.

BHSCT JD / June 2026 Page 9 of 12
PERSONNEL SPECIFICATION
JOB TITLE / BAND: Senior Estates Officer, Projects / Band 8A
DEPT / DIRECTORATE: Estates / Finance Directorate
Notes to applicants:
1. You must clearly demonstrate on your application form under each question, how you meet
the required criteria as failure to do so may result in you not being shortlisted. You should
clearly demonstrate this for both the essential and desirable criteria.
2. Shortlisting will be carried out on the basis of the essential criteria set out below, using the
information provided by you on your application form. Please note the Trust reserves the
right to use any desirable criteria outlined below at shortlisting. You must clearly
demonstrate on your application form how you meet the desirable criteria.
3. Proof of qualifications and/or professional registration will be required if an offer of
employment is made – if you are unable to provide this, the offer may be withdrawn.
ESSENTIAL CRITERIA
The following are ESSENTIAL criteria which will initially be measured at shortlisting stage
although may also be further explored during the interview/selection stage.
You should therefore make it clear on your application form whether or not you meet these
criteria. Failure to do so may result in you not being shortlisted. The stage in the process when
the criteria will be measured is stated below.
Factor Criteria Method of
Assessment
Qualifications
Registration
Experience
 MSc in a relevant engineering or building
discipline.
OR
Be a corporate member of an engineering
institute/institution relevant to engineering
services or building together with registration
as a chartered engineer with the Engineering
Council or equivalent membership of one of
the following would be particularly
appropriate:
- The Institute of Healthcare Engineering
and Estates Management
- The Institution of Mechanical Engineers
- The Institution of Electrical Engineers
- The Chartered Institution of Building
Service Engineers
- Corporate member of the RoyaI
Institution of Chartered Surveyors
(Building or Quantity Surveying Division)
Shortlisting by
Application Form

BHSCT JD / June 2026 Page 10 of 12
- Registered Architect
- Corporate member of the Chartered
Institute of Building
OR
 Degree in a relevant engineering or building
discipline plus 3 years’ relevant experience
in a senior role (Band 7 or above).
Other (e.g.
Driving etc.)
 Hold a current full driving license valid for use
in the UK and have access to a car on
appointment.
‘Where disability prohibits driving, this criteria
will be waived if the applicant is able to organise
suitable alternative arrangements.’
Shortlisting by
Application Form
Knowledge
Skills
Abilities
 Delivered improvements in relation to the
performance of a complex estate.
 Have worked with a diverse range of
stakeholders, both internal and external to
the organisation, to achieve successful
outcomes.
 Successfully demonstrate high level people
management, leadership and organisational
skills.
 Experience of estates management and
budgetary control in a major complex
organisation.
Shortlisting by
Application Form
And
Interview
DESIRABLE CRITERIA
Desirable criteria will ONLY be used where it is necessary to introduce additional job related
criteria to ensure files are manageable. You should therefore make it clear on your application
form how you meet these. Failure to do so may result in you not being shortlisted.
Factor Criteria Method of
Assessment
Qualifications
Registration
Experience
 Demonstrable experience in the development
of specifications and project briefs.
 Demonstrable experience in the preparation
of condition reports, statutory standard
compliance reports, feasibility studies, option
appraisals and works programmes.
 Demonstrable experience in the
management and delivery of healthcare
projects.
Shortlisting by
Application Form
And
Interview
NOTE:

BHSCT JD / June 2026 Page 11 of 12
Where educational/professional qualifications form part of the criteria you will be
required, if shortlisted for interview, to produce original certificates and one
photocopy of same issued by the appropriate authority. Only those certificates
relevant to the shortlisting criteria should be produced. If educational certificates are
not available an original letter and photocopy of same detailing examination results
from your school or college will be accepted as an alternative.
If successful you will be required to produce documentary evidence that you are
legally entitled to live and work in the United Kingdom. This documentation can be a
P45, Payslip, National Insurance Card or a Birth Certificate confirming birth in the
United Kingdom or the Republic of Ireland. Failure to produce evidence will result in a
non-appointment.
Where a post involves working in regulated activity with vulnerable groups, post
holders will be required to register with the Independent Safeguarding Authority.
Healthcare Leadership Competencies
Candidates who are shortlisted for interview will need to demonstrate at interview
that they have the required competencies to be effective in this demanding
leadership role.
The competencies concerned are set out in the NHS Healthcare Leadership Model,
details of which can be found at:
http://www.leadershipacademy.nhs.uk/resources/healthcare-leadership-model.
Particular attention will be given to the following:
 Inspiring shared purpose
 Leading with care
 Evaluating information
 Connecting our service
 Sharing the vision
 Engaging the team
 Holding to account
 Developing capability
 Influencing for results
HSC Values

BHSCT JD / June 2026 Page 12 of 12
Whilst employees will be expected to portray all the values, particular attention
is drawn to the following values for this role