Job summary
The Audit Co-Ordinator is primarily responsible for the Intensive Care National Audit and Research Centre (ICNARC) data collection. This involves the daily collection and classification of patient's clinical data and demographics and uploading this data to online database platform. This involves being responsible for collating national mandated monthly and quarterly reports. The post holder will be working in a clinical environment within the Critical care Unit, which involves collecting data at the patient's bedspace. The critical care unit cares for the sickest patients in the hospital and supports their friends and relatives during their admission

The post holder will be fully trained and supported by the clinical team in Critical Care, the post holder will be expected to manage this data, liaising with both ICNARC, Critical Care Consultants and Nurse Leads. The post holder will be expected to run monthly reports for unit and for areas outside of Critical Care, daily review of patient records within Critical Care to ensure data collection is completed in a timely manner and liaising with other hospitals sites for up-to-date data of transferred patients.

As well as the audit responsibility, the post holder will be the lead administrator for the Critical Care Follow Up Clinic and general Critical Care administration duties, including minute taking.

Main duties of the job
Audit and data collection
Daily collection and processing of physiological Critical Care patients' data to comply with ICNARC protocols and audits. Inputting clinical data into an secure online platform of all admitted Critical Care patients, this requires high level attention to detail and robust data cleansing.

Minute taking and meeting coordination for Critical Care Department and Deteriorating Patient
In conjunction with the Critical Care Team, coordinate regular unit meetings such as clinical governance and Mortality and Morbidity meetings and staff meetings

Administration for Follow Up Clinic
Work with follow up team to identify and enter spreadsheet potential patients for follow up clinic monthly
When patients identified - send letters to all patients once discharged from hospital
Following invite letter, to telephone patients and discuss dates for clinic using spreadsheet
Book patients into clinic via Medway
On clinic days to welcome patients - give out psychological questionnaires.
Administration for Critical Care Patient diaries

About us
It is the aim of the Trust to ensure that no job applicant or employee receives less than favorable treatment on grounds of sex, marital and civil partnership status, gender reassignment, pregnancy and maternity, race, color, creed, religion or belief, physical disability, mental health, learning difficulty, age or sexual orientation and is not placed at a disadvantage by conditions or requirements that cannot be shown to be justifiable. To this end the Trust has an equal opportunities policy and it is for each employee to contribute to its success. The hospital has a single equality scheme, which underpins its duty to promote equality. You can access a copy of the scheme on the trust's website.

Job responsibilities
The Audit Co-Ordinator is primarily responsible for the Intensive Care National Audit and Research Centre (ICNARC) data collection. This involves the daily collection and classification of patients clinical data and demographics and uploading this data to online database platform. This involves being responsible for collating national mandated monthly and quarterly reports. The post holder will be working in a clinical environment within the Critical care Unit, which involves collecting data at the patients bedspace. The critical care unit cares for the sickest patients in the hospital and supports their friends and relatives during their admission

The post holder will be fully trained and supported by the clinical team in Critical Care, the post holder will be expected to manage this data, liaising with both ICNARC, Critical Care Consultants and Nurse Leads. The post holder will be expected to run monthly reports for unit and for areas outside of Critical Care, daily review of patient records within Critical Care to ensure data collection is completed in a timely manner and liaising with other hospitals sites for up-to-date data of transferred patients.

As well as the audit responsibility, the post holder will be the lead administrator for the Critical Care Follow Up Clinic and general Critical Care administration duties, including minute taking.

MAIN DUTIES
The post holders main duties and responsibilities are listed below

Audit and data collection

• Daily collection and processing of physiological Critical Care patients data to comply with ICNARC protocols and audits.
• Inputting clinical data into an secure online platform of all admitted Critical Care patients, this requires high level attention to detail and robust data cleansing.
• Skilled use of clinical programs for collection and interpretation of patients data, like Careflow, ICE and Vitals Clinical.
• Validation of Critical Care data as per ICNARC coding system. This involves liaising with ICNARC senior nurses and consultants to ensure correct coding of diagnosis, alongside filling in missing data, completing hospital outcomes, etc.
• Create Monthly reports for the department, further departments within Whittington Trust and other external NHS bodies, for the purpose of governance, safety and QI work.
• Liaise with nursing and medical staff to ensure accuracy of clinical data entry
• Prepare regular clean dataset for export to ICNARC, monthly, quarterly and yearly.
• Liaise closely with external bodies like ICNARC and the North Central London Network and other hospitals with regards to data enquiries, analysis and reports which involves using clinical electronic systems.
• When dataset not complete retrospective cleaning of data via ICNARC platform
• Processing of Level 2 patients data cared outside the Critical Care unit into the Careflow in collaboration with the Trusts Finance Department.
• Collecting demographic and clinical data for patients outside the Critical Care unit with CC team involvement and manual processing into the ICNARC website.
• Implement system upgrades when instructed by the units clinical management system supplier.
• Attend regular meetings with ICNARC as part of CPD and maintenance of the high profile of the trust within that organization.
• Contribute to the on-going education of the multi-disciplinary team as to data collecting, entry and reporting with regard to Critical Care Audit.
• To liaise with other hospital staff and departments in the data management of patients transferred in and out across different hospitals.
• To be responsible for ensuring confidentiality and safekeeping of patient records.
• Adheres to Trust and Directorate policies, procedures, standards and protocols
• To maintain confidentiality at all times

Minute taking and meeting coordination for Critical Care Department and Deteriorating Patient

• In conjunction with the Critical Care Team, coordinate regular unit meetings such as clinical governance and Mortality and Morbidity meetings and staff meetings
• Minuet take for Clinical Governance, M& M and Deteriorating patient improvement Group
• Coordination action tracker for all meetings.
• Admin support for all QI project across Critical Care

Administration for Follow Up Clinic

• Work with follow up team to identify and enter spreadsheet potential patients for follow up clinic monthly
• When patients identified send letters to all patients once discharged from hospital
• Following invite letter, to telephone patients and discuss dates for clinic using spreadsheet
• Book patients into clinic via Medway
• On clinic days to welcome patients give out psychological questionnaires.
• Administration for Critical Care Patient diaries

Person Specification
Education and experience
Essential

• Educated to GCSE level or equivalent, with English and math's
• Advanced computer skills - Word processing, spreadsheets and maintaining databases

Desirable

• NHS administration experience
• Experience of collating ICNARC data

Skills
Essential

• Ability to deal with difficult situations i.e. verbal complaints
• Be sensitive to the working environment
• Adaptable

personal quailties and skills
Essential

• Enthusiasm and flexibility
• A methodical and well-organised approach to work
• Able to cope under stress i.e. prioritise workload
• Good Interpersonal Skills

Desirable

• Advanced computer skills - Word processing, spreadsheets and maintaining databases

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).