Job summary
We are looking for an experienced, enthusiastic and dedicated individual to provide an effective and efficient secretarial service to members of the Obstetric and Gynaecological Clinical Teams. The post holder will have a range of secretarial experience, ideally in a hospital environment, though other administration experience will be considered. The post is 20 hours per week which can be worked over 3, 4, or 5 days. The option to work at home for 1 day per week will be considered once all training and competencies have been met.

Working in a busy and sometimes demanding role, within a supportive team, you must be a good team player and enjoy working within multidisciplinary teams. The applicant should have good organisational and interpersonal skills and the ability to work well under pressure. Applicants must have excellent communication skills. The successful candidates will need to have a good working knowledge of Microsoft Word, Excel and Outlook.

We would welcome applications from those who meet all of the essential criteria as set out in the person specification.

Shortlisted applicants will be asked to undertake a dictation/editing typing test prior to a face-to-face interview.

This vacancy may close earlier than advertised, if a sufficient number of applications are received.

Main duties of the job

• To audio type, edit and proof read clinical letters, general correspondence and reports using the Trust's Digital Dictation and Speech Recognition System, ensuring that all correspondence is despatched within the Trust's target turnaround times
• Achieve the required standard of proofreading/editing using the Trust's Digital Dictation and Speech Recognition System, as specified by the Trust
• Use the relevant computer systems and Patient Administration System (PAS) to accurately input and retrieve patient information, updating demographics where necessary
• To check incoming email inbox(s) on a daily basis to keep up to date with departmental and Trust wide news and information

We would welcome applications from those who meet all of the essential criteria as set out in the person specification. This includes having a qualification in word processing or audio typing (or equivalent), educated to GCSE grade C/4 or above (or equivalent) in English Language and Maths, and Business and Administration Level 3 NVQ or equivalent experience.

Shortlisted applicants will be asked to undertake a dictation/editing typing test prior to a face-to-face interview.

About us
Bristol NHS Foundation Trust is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.

Job responsibilities
For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy

Person Specification
Knowledge, Skills and abilities
Essential

• Excellent keyboard skills, IT skills including Microsoft packages
• Excellent organisational skills
• Attention to detail
• Effective and polite manner when dealing with people, both face to face and on the telephone
• Able to work under pressure and to deadlines
• Able to work on your own, using your own initiative, if required
• Confident to handle difficult conversations with patients, relatives and carers

Experience
Essential

• Experience of dealing with the public, both on the telephone and in person

Desirable

• Experience as a medical secretary
• Previous NHS experience
• Understanding of medical terminology

Qualifications & Training
Essential

• Educated to GCSE, Grade C or above (or equivalent) in English & Maths

Aptitudes
Essential

• Effective and polite manner when dealing with people, both face to face and on the phone
• Ability to work effectively in a busy team, adjust to change and motivate others
• Ability to work on your own, using your own initiative, if required

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details
Employer name: Bristol NHS Foundation Trust
Address: St Michael's Hospital, Southwell Street, Bristol, BS2 8EG, United Kingdom
Employer's website: https://www.uhbw.nhs.uk/ (Opens in a new tab)

Employer contact details
For questions about the job, contact: Performance & Operations Manager in Obs & Gynae, Serena Hodges, serena.hodges@uhbw.nhs.uk, 01173425728

Details
Date posted: 22 September 2026
Pay scheme: Agenda for change
Band: Band 3
Salary: £25,760 to £27,476 a year pa pro rata (Dependant on Experience)
Contract: Permanent
Working pattern: Part-time
Reference number: 387-WC5980-CCC
Job locations: St Michael's Hospital, Southwell Street, Bristol, BS2 8EG, United Kingdom

Supporting documents
Privacy notice: Bristol NHS Foundation Trust 's privacy notice (opens in a new tab)

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