Job summary
The Cellular Pathology department is looking to recruit a Junior Medical Secretary to carry out data entry and general secretarial work under the direction of Senior Medical Secretaries and the Office Manager. The successful candidate will be joining our office team supporting scientists and doctors in a modern laboratory. Our facilities are close to underground and DLR services. The laboratory is UKAS and HCPC accredited. Our commitment to supporting continuing professional development is evidenced by an excellent training record.

Main duties of the job
The main purpose of this role is to participate in ensuring the comprehensive delivery of administrative services within Cellular Pathology. This involves being an active and supportive member of the departments administrative and clerical team, ensuring a smooth and effective service.

In summary, the post holder will ensure:

• Efficient Multidisciplinary Team meetingpreparation
• Accurate and timely transcriptions of reports
• Provide general office support to staff within the service
• Ensure all databases are updated foraudits and learning
• Deal with telephone and email queries.

About us
The NHS East and South East London Pathology Partnership is an arms-length organisation providing pathology services to Barts Health NHS Trust, Homerton Healthcare NHS Foundation Trust and Lewisham and Greenwich NHS Trust. The Pathology Partnership is hosted by Barts Health.

The Pathology Partnership was formed in May 2021. Between 2021 and 2024 the Partnership undertook a complex transformation programme to establish a single network of laboratories, underpinned by a single Laboratory Information Management System (LIMS) and single Quality Management System (QMS).

The Partnership has a main hub laboratory at the Royal London Hospital and Essential Service Laboratories (ESL) as a minimum at the six other hospital sites served by the Partnership.

The Partnership has three operational divisions:

• Blood Sciences including Haematology, Blood Transfusion and Biochemistry
• Microbiology and Virology
• Cellular Pathology and Cancer Diagnostics

The 2024/25 total operating costs across the Partnership were c. £121m per annum with a workforce establishment of circa. 860 WTE.

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.

We particularly welcome applications from Black, Asian and minority ethnic candidates as they are underrepresented within the Pathology Partnership and Barts Health at this band

Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.

Although this position is a 10 months fixed-term contract, the actual contract duration will be adjusted to account for the time taken to advertise the post, complete the hiring process, and finalise pre-employment checks. This means the contract will begin when the candidate starts the role and may be slightly shorter than 10 months.

Person Specification
Qualifications
Essential

• GCSE Passes in English and Maths at C grade or equivalent
• Typing Qualification
• Medical terminology or equivalent experience

Desirable

• GCSE standard attained in other science subjects or equivalent
• Entry level leadership qualification i.e. ILM2

Experience
Essential

• Worked in an office environment
• Experience of typing medical content
• Dealing with telephone enquiries
• Experience of working with a multi disciplinary team

Desirable

• Previous experience of working in an NHS environment
• Previous computing experience or VDU work
• Good working knowledge of cellular pathology processes

Knowledge
Essential

• Excellent written and verbal communication skills
• Basic knowledge of medical terminology, anatomy and histopathology terminology
• Ability to use Microsoft Word, PowerPoint, Excel spreadsheets and Access databases, including the extraction of data by queries and the preparation of reports

Desirable

• Previous pathology-based administrative work experience

Skills
Essential

• Touch typing ability
• Good IT skills including Microsoft Word and Office.
• Good interpersonal skills
• Ability to follow written and verbal instructions.
• Ability to communicate with staff at different levels of the organisation.
• Ability to prioritise workload, innovate & work as part of a large team to meet deadlines
• Ability to work under pressure and deal with interruptions

Desirable

• Experience of mananging small improvement projects and activities

Other
Essential

• Able to undertake housekeeping duties
• Able to perform required duties with any appropriate aids or adaptations
• Ability to work on own initiative and take routine decisions.

Desirable

• Ability to share knowledge and engage others in project
• Flexible approach to service needs

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details
Employer name: Barts Health NHS Trust
Address: 80 Newark Street, London, London, E1 2ES, United Kingdom
Employer's website: Apply through our website

Employer contact details
For questions about the job, contact:
Office Manager
Ruhena Choudhury
ruhena.choudhury@nhs.net

Details
Date posted: 23 September 2026
Pay scheme: Agenda for change
Band: Band 3
Salary: £31,554 to £33,270 a year per annum inc
Contract: Fixed term
Duration: 10 months
Working pattern: Full-time
Reference number: 259-8268500ESEL-A
Job locations: 80 Newark Street, London, London, E1 2ES, United Kingdom

Supporting documents
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